Office Administrator

5 days ago

Onehunga, New Zealand Systemethix Ltd Full time NZ$50,000 - NZ$70,000 per year
Job Title: Office Administrator

The Office Administrator role is responsible for administrating the day-to-day accounts payable functions of Kogge Ventures Ltd and its associated companies. This dynamic role requires excellent attention to detail and strong organizational skills. This is a dynamic, hands-on role where you'll take ownership of the end-to-end Accounts Payable process while supporting the finance team with a range of administrative and financial tasks. Working across multiple business units, you'll play a key role in keeping our financial operations running smoothly.

The primary focus of this role is to ensure that the company's day-to-day accounts payable tasks are conducted in an effective and cost-efficient manner. This position reports directly to the Kogge Ventures Ltd  directors and to the Head of Finance and Compliance at Systemethix Ltd.

Key Responsibilities:

Accounts Payable Support:

  • Oversee end-to-end accounts payable processes including invoice processing, reconciliations, vendor management, and payment runs.
  • Ensure compliance with New Zealand tax regulations (e.g., GST), company policies, and internal controls.
  • Administration of company expense & credit card processes
  • Maintain accurate and up-to-date financial reports.
  • Assist with month-end/year-end closing procedures related to accounts payable.
  • Assist with the implementation and maintenance of accounts payable procedures and systems.
  • Perform other accounts payable duties as assigned.

Administrative Support:

  • Assists with general administrative tasks
  • Assist processing customer invoices and managing bills
  • Assist with the coordination and maintenance of administrative procedures and systems
  • Support in generate and maintain policies & guidelines follow ISO9001 and ISO27001
  • Assisting with enforcement of organisation's policies, procedures and practices
  • Assisting with tracking ISO quality KPIs
  • Perform other administrative duties as assigned.

Senior Leadership Team Assistance:

  • Assist with special projects and initiatives as directed by senior leadership.
  • Conduct research and compile information for reports and presentations.
  • Prepare agendas and take minutes for senior team meetings.
  • Maintain confidentiality of sensitive information.
  • Support senior team members with personal administrative tasks as needed.

Qualifications and Skills:

  • 2+ years of proven experience in administration roles (emphasis in accounts payable).
  • Good understanding of New Zealand tax and financial regulations
  • Excellent organizational and time management skills with a strong ability to prioritize tasks and meet deadlines.
  • Proficiency in Google Workspace or other office collaboration tools
  • Experience with accounting software (preferably Xero or similar) is a plus.
  • Strong written and verbal communication skills with a professional and courteous demeanor.
  • Exceptional attention to detail and accuracy.
  • Ability to work independently and as part of a team.
  • Strong problem-solving skills and a proactive approach.
  • Ability to maintain confidentiality and exercise discretion.

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