Executive Assistant

1 day ago

Dunedin Central, New Zealand AbacusBio Ltd Full time

About AbacusBio

AbacusBio is an international agribusiness consulting group specialising in science, technology, and business solutions that drive innovation in agriculture and food systems. With offices in New Zealand, Australia, Canada, and the UK, we work with clients and partners across multiple jurisdictions to deliver impactful outcomes globally.

This role offers the opportunity to be part of a dynamic, collaborative team that values creativity, integrity, and excellence. You will primarily support our New Zealand-based team while also assisting our recently established Canadian and Australian teams, ensuring smooth operations across regions.

About the Role

We are seeking a highly organised and proactive professional to join our team in a multifaceted role. This position combines Executive Assistance, office management, and legal executive/contracts responsibilities, offering variety and scope for someone who thrives in a dynamic environment. You will report directly to the Chief Operating Officer (COO) and work closely with colleagues and clients internationally.

Key Responsibilities

Executive Assistant Duties

  • Provide high-level administrative support to senior leadership.
  • Manage calendars, schedule meetings, and organise travel arrangements.
  • Prepare reports, presentations, and correspondence.
  • Handle confidential information with discretion.
  • Other administrative tasks as required.

Contracts Advisor Duties

  • Review legal documents and contracts, identifying areas for further review, negotiation or legal advice.
  • Assist with compliance and regulatory requirements across multiple jurisdictions.
  • Liaise with clients, legal counsel, and external stakeholders.
  • Maintain accurate legal records and case files.

Office Management

  • Oversee day-to-day office operations for the Dunedin office, ensuring a smooth and efficient workflow.
  • Manage office supplies, equipment, and vendor relationships.
  • Coordinate internal communications and maintain organisational systems.
  • Assist with operational needs for our Canadian and Australian offices.

Skills & Qualifications

To thrive in this role at AbacusBio, you will be a team player, detail-orientated and comfortable working across different time zones and cultures. You'll also have:

  • Proven experience in executive support and office administration.
  • A Legal Executive qualification or relevant experience reviewing contracts and legal documents in a commercial environment.
  • Strong organisational and multitasking skills.
  • Excellent written and verbal communication skills.
  • Strong analytical skills with high attention to detail, with an eye for identifying risks and errors, and points for further review.
  • Proficiency in Microsoft Office Suite and document management systems.
  • The ability to work independently and as part of a global team.

What We Offer

  • Flexible part-time arrangement (ideally 30 hours per week).
  • Competitive remuneration based on experience. Expected salary range NZD70-90k (1FTE) based on experience.
  • A supportive and collaborative work environment.
  • Opportunities for professional development within an international organisation.
  • Annual wellbeing allowance.
  • A values-led culture that supports high performance, inclusion, and personal growth.

How to Apply

Applications sent to the company via email will not be accepted. Please apply via our Job Board or through Seek. Applications will close on January 16th, or when the right person is found.

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