Executive Assistant

1 week ago

Wellington Central, New Zealand Madison Recruitment Full time

Are you organised, detail focused and proactive? We have the perfect opportunity for you Currently we are recruiting for a permenant **Execitive Assistant** position with a smaller government agency. This is the ideal role for someone looking to take a step up by building on their existing administration skills as our client is open to a range of experience, although previous government sector work history is key.

**What to expect from this role;**
In this position you will be supporting a senior manager at the tier 3 level and will be required to provide support to them and their wider team where required.
- Basic responsibilities will include;_
- Coordinate content and flow of information to senior executives
- Arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
- Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database.
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
- Organize team communications and plan events, both internally and offsite

As mentioned our client is open to a range of experience levels, be that personal assistant, senior administrator or current executive assistant looking for a new exciting environment.
- We are looking for;_
- Ideally strong government experience, including a strong knowledge of processes and systems
- Experienced user of MS Office, especially Outlook and Excel
- Sound organisational skills and attention to detail, including accuracy and ability to memorise documents
- Effective communication within the team and to senior managers, including the ability to build strong relationships with stakeholders where required
- Prior experience in a support role of some form
- Positive attitude and desire to work collaboratively to acheive the wider objectives of the organisation

**About Madison;

  • Executive Assistant

    2 weeks ago

    Wellington Central, Wellington, New Zealand GBL – Part of the Salt Group Full time NZ$60,000 - NZ$90,000 per year

    Our client is Aotearoa New Zealand's leading membership network for professionals working in and for local government supporting its members to be the very best they can be.In this role you will be the Executive Assistant supporting the Chief Executive.This a permanent fulltime position based in Wellington CBD.Seeking an Executive Assistant with loads of...

  • Executive Assistant

    1 day ago

    Wellington Central, Wellington, New Zealand Randstad - Business Support Full time

    This is an : integrity (Mana), respect (Manaakitanga), unity (Kotahitanga), and professionalism (Tōtika).We are seeking an Executive Assistant who embodies these principles and brings exceptional skill and foresight to their work. This critical, permanent role is based in Te Whanganui-a-Tara | Wellington. You will directly support the executive in the...

  • Executive Assistant

    1 week ago

    Wellington Central, New Zealand Madison Recruitment Full time

    If you take pride in effectively managing Executives and anticipating the needs of the wider team, then we want to hear from you! Our client, a central government Ministry, are looking for an experienced Senior Executive Assistant on a temporary basis. **About You**: As this role is supporting a busy tier 2 DCE, we’re looking for sQomeone experienced in...

  • Executive Assistant to Chief Executive

    1 week ago

    Wellington Central, Wellington, New Zealand Forte Recruitment Ltd Full time

    This is a varied role that combines executive assistance, governance administration, HR coordination, and communications support—perfect for someone who enjoys keeping things running smoothly behind the scenes. Your responsibilities will include:Executive Support- Manage the CE's calendar, meetings, and correspondence- Prepare background papers,...

  • Executive Assistant

    7 days ago

    Wellington Central, New Zealand Te Whatu Ora Full time

    **Executive Assistant** - **On offer is the opportunity to make a positive impact in an organisation that makes a difference to people's lives**: - **Contribute to transforming the future of health in this Executive Support role** Join Te Whatu Ora at a key time of change where you will meaningfully contribute to our kaupapa of creating a more equitable,...

  • Executive Assistant

    1 day ago

    Wellington Central, Wellington, New Zealand Ministry of Transport Full time

    Position Title:ExecutiveAssistantGroup: PolicyPosition Type: Fixed term to 30 June hours per week, workingto 5pm each day)Location: Wellington CBDSalary:Up to$94,000 per annum (+ KiwiSaver)About the Ministry ofTransport | He kupu mō mātou Te Manatū WakaTheMinistry of Transport is an impartial, expert and trusted adviser togovernment, shaping transport for...

  • Executive Assistant

    1 day ago

    Christchurch Central, New Zealand Brannigans Consulting Limited Full time

    We are seeking experienced Executive Assistants who can hit the ground running and join our Executive Contracting workforce in Christchurch. These opportunities are ideal if you are returning to the workforce, considering a change in direction, or looking for flexible work arrangements, including fixed-term and ongoing contract roles. You'll bring proven...

  • Executive Assistant and Office Manager

    1 week ago

    Wellington Central, Wellington, New Zealand Heritage Lifecare Limited Full time

    Support Office – WellingtonMake a difference where it matters mostWe're on the lookout for an energetic, highly organised Executive Assistant / Office Manager to join our Support Office team for a 9-month fixed-term contract. This is a unique opportunity to step into a pivotal role that keeps our leadership team running smoothly while helping support the...

  • Executive Assistant to DCE People

    1 week ago

    Wellington Central, Wellington, New Zealand Forte Recruitment Ltd Full time

    Executive Assistant to DCE – People & OperationsThis People and Operations Group delivers the essential functions that keep this Ministry running effectively. This portfolio includes organisational capability, health, safety and wellbeing, security of people and assets, financial and asset management, commercial engagement, resilience, and IT and digital...

  • Executive Assistant

    7 days ago

    Wellington Central, Wellington, New Zealand Ministry for the Environment Full time

    Fixed Term / Secondment until January 2027Start date January 2026This role is a fixed term position in response to increased demand within our high priority work programmes. We are surging in people and resources in response to these priorities.Mō tēnei tūrangi mahi | About this roleWe are looking for a highly motivated, exceptional Executive Assistant to...