Contract Coordinator

1 day ago


Tauranga, Bay of Plenty, New Zealand Intergroup Limited Full time NZ$45,000 - NZ$65,000 per year

Contract Coordinator – InterGroup, New Zealand

At InterGroup, we're proud to be New Zealand's leaders in Infrastructure and Industrial Services — delivering top-tier solutions across waste management, industrial services, coatings, and infrastructure. We're now looking for a highly organised and proactive Contract Coordinator to support our operations and ensure the smooth delivery of our contract administration processes.

This is a key role in the heart of our business — perfect for someone who thrives in a dynamic environment, enjoys supporting multiple stakeholders, and takes pride in accuracy, organisation, and improving systems.

What You'll Be Responsible For
  • Process timesheets, purchase orders, vouchers, and supplier invoices.
  • Manage supplies (PPE, stationery, consumables).
  • Support end-of-month tasks and improve admin processes.
  • Maintain digital and physical records, including disposal documentation.
  • Prepare run sheets, JSEAs, and other job documents.
  • Be the first point of contact for incoming calls.
  • Set up new contracts and maintain accurate tracking systems.
  • Monitor job progress, profitability, and outstanding paperwork.
  • Create claims, invoices, credit notes, and reporting data.
  • Update customer and internal systems (training provided).
What You'll Bring to the Role
  • Proven experience in office administration, contract coordination, or operational support.
  • Strong attention to detail with excellent data entry accuracy.
  • Ability to prioritise tasks and manage a fast-paced workload confidently.
  • Comfortable working with business systems (e.g., D365, RAMM, Vault — full training provided).
  • Clear and confident communication skills.
  • A proactive, solutions-focused approach with a commitment to continuous improvement.
Why Choose InterGroup?

At InterGroup, you'll join a supportive, close-knit team that values efficiency, safety, and innovation. Your organisational strengths and initiative will directly influence our ability to deliver high-quality services across New Zealand.

This isn't just another office role — it's an opportunity to become a central part of our operations, ensuring our contracts run smoothly and our teams stay supported.

Ready to step into a role that makes an impact? Apply now and help drive InterGroup forward.



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