Contract Coordinator
1 day ago
Contract Coordinator – InterGroup, New Zealand
At InterGroup, we're proud to be New Zealand's leaders in Infrastructure and Industrial Services — delivering top-tier solutions across waste management, industrial services, coatings, and infrastructure. We're now looking for a highly organised and proactive Contract Coordinator to support our operations and ensure the smooth delivery of our contract administration processes.
This is a key role in the heart of our business — perfect for someone who thrives in a dynamic environment, enjoys supporting multiple stakeholders, and takes pride in accuracy, organisation, and improving systems.
What You'll Be Responsible For- Process timesheets, purchase orders, vouchers, and supplier invoices.
- Manage supplies (PPE, stationery, consumables).
- Support end-of-month tasks and improve admin processes.
- Maintain digital and physical records, including disposal documentation.
- Prepare run sheets, JSEAs, and other job documents.
- Be the first point of contact for incoming calls.
- Set up new contracts and maintain accurate tracking systems.
- Monitor job progress, profitability, and outstanding paperwork.
- Create claims, invoices, credit notes, and reporting data.
- Update customer and internal systems (training provided).
- Proven experience in office administration, contract coordination, or operational support.
- Strong attention to detail with excellent data entry accuracy.
- Ability to prioritise tasks and manage a fast-paced workload confidently.
- Comfortable working with business systems (e.g., D365, RAMM, Vault — full training provided).
- Clear and confident communication skills.
- A proactive, solutions-focused approach with a commitment to continuous improvement.
At InterGroup, you'll join a supportive, close-knit team that values efficiency, safety, and innovation. Your organisational strengths and initiative will directly influence our ability to deliver high-quality services across New Zealand.
This isn't just another office role — it's an opportunity to become a central part of our operations, ensuring our contracts run smoothly and our teams stay supported.
Ready to step into a role that makes an impact? Apply now and help drive InterGroup forward.
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