Personal Assistant

2 days ago

Tauranga, New Zealand Ishant Enterprises Limited Full time

**Position**: Personal Assistant

**Location**: Tauranga

**Hours**: The position is full-time and at least 30 hours of work is guaranteed per week, additional hours up to 40 per week may be available on occasion

**Wage**: $32 per hour

**Duties and Responsibilities**:

- Provide administrative support to the Director and act as a liaison between the Director and clients, suppliers, and team members.
- Coordinate with the Director and others to arrange meetings and appointments, ensuring calendars and schedules are managed effectively.
- Screen the Director’s calls, prioritising client and operational enquiries to ensure smooth service delivery.
- Prepare agendas, briefings, and operational reports for meetings, particularly those related to service delivery and client account reviews.
- Take minutes during meetings, follow up on action points, and monitor progress to ensure commitments are met.
- Respond to inquiries and requests for information, ensuring a professional and timely response to clients and team members.
- Organise and maintain company records, including client files, contracts, and service logs, both physical and electronic.
- Maintain and update contact lists and the client database to ensure accurate and current records.
- Handle confidential and sensitive information, such as client contracts and business proposals, with utmost discretion.
- Support the Director with project management tasks, including overseeing the roll-out of new orchard management services or operational improvements.
- Coordinate travel and accommodation arrangements for the Director when visiting client sites or attending industry events.
- Ensure the office is well-organised and maintained.
- Assist with other tasks related to client services, business development, and operational support as needed.

**Requirements**:

- At least 3 years’ experience as a Personal Assistant or a relevant tertiary qualification**.** (NZ or overseas).
- Good communication skills.
- Solid understanding of administration processes in small-to-medium-sized businesses (knowledge will be tested at interview).
- Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook).
- Willingness to work on weekends and evenings as many of our clients are only available outside normal business hours.
- Strong organisational and time management skills (insight will be tested at interview)

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