Business Services Coordinator

5 days ago

Auckland CBD, New Zealand Positive People Full time NZ$60,000 - NZ$90,000 per year

Are you experienced within Business Support Services, including HR Coordination and Finance Administration? a design company based in Tāmaki Makaurau's CBD, with an approach that integrates landscape architecture, urban design and architecture.  We are on the hunt for a 'Business Services Coordinator' to play a pivotal role in supporting the CEO, Business Services Team and wider Studio, by integrating executive support, people systems, finance administration and communications functions.

This role ensures smooth day-to-day operations, effective coordination of key people processes, consistent brand and communications activity, and robust financial administration - all aligned with Isthmus.' Kaupapa and strategic direction.

Ideally, we are looking for a full-time person who can 'do it all', but open to a potential split role/job sharing arrangement.

Key Responsibilities Include:

  • Finance Support (0.4 FTE) – Accounts Payable, Reconciliation, Month-end processes, IRD Reporting, Account Queries, Analysis and Reporting, Systems Administration (Xero, BizPay, Total Synergy, Breezy).
  • People & HR Administration/Coordination (0.4 FTE) – End to End Recruitment, Onboarding and Offboarding, People Administration and Compliance, Support Health and Safety/L&D Initiatives, Support Coordination of Performance Management and Salary Review Processes, respond to Policy & Procedure Queries.
  • Management Support & Administration (0.2 FTE) – Executive Administration, Meeting Coordination and Leadership Support.

What We're Looking For:

  • 3–6 years' experience across either Executive Support, HR/People coordination, and/or Finance/Accounts administration.

  • Experience with accounts payable, reconciliations, and month-end support.

  • Experience with Xero or similar accounting software.

  • Knowledge of health, safety, and wellbeing regulations and initiatives.
  • Strong understanding of payroll processes and systems administration.

  • Ability to effectively manage and analyse data and generate insightful reports.

  • Intermediate Excel skills (pivot tables, charts, data analysis).

  • Knowledge of office administration practices and executive support functions.

  • Experience in architecture, design, or professional services environments is advantageous.

  • Strong interpersonal and communication skills, with the ability to build relationships at all levels.
  • Proven organisational and multitasking abilities with attention to detail.
  • Proficiency in software and systems, including leave management systems.
  • Ability to manage sensitive information with discretion and confidentiality.

  • Excellent problem-solving skills and the ability to handle complex queries and situations.

  • Flexible, proactive and solutions-focused in a dynamic, creative environment.

Why Isthmus.?

Isthmus. is a design-led practice, run by people driven to do things differently. We put people first and focus on nurturing a healthy studio culture. We're flexible, engaged, diverse and inclusive. We invest in learning and development to enable people to thrive. At Isthmus. you'll find a supportive group of people with common values, sparked by curiosity, inspiration and opportunity.

How to Apply

If this sounds like the role for you, we'd love to hear from you. Please submit your CV and a cover letter detailing why you're the perfect fit for this role and how this aligns with your skills/experience.

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