Business Support Coordinator

Be the Heart of Our Auckland Office

Join PDP, a leading environmental and engineering consultancy dedicated to solving New Zealand's most critical infrastructure and environmental challenges. With a nationwide presence and a strong people-focused culture, we take pride in fostering a fun, collaborative, and dynamic workplace. As we continue to grow, we're on the lookout for a expectational Business Support Coordinator to keep our Auckland office running smoothly and efficiently

What you'll be doing

No two days will be the same As our Business Support Coordinator, you'll be the backbone of the office, ensuring day-to-day operations are seamless while providing essential support to our internal teams. Your responsibilities will include:

• Keeping the office humming – Oversee day-to-day operations, maintain office supplies, liaise with contractors, and ensure everything runs like clockwork.
• First point of contact – Be a friendly face, welcoming visitors and handling inquiries with professionalism and warmth.
• Travel coordination – Arrange flights, accommodation, and car rentals for our team members.
• Event & meeting logistics – Support internal meetings, events, and functions, including room setup, catering, and technical troubleshooting.
• Document formatting & management – Work alongside our Document Quality Specialist to prepare professional reports, proposals, and correspondence.
• Onboarding support – Help new team members settle in by setting up equipment, issuing access cards, and providing a seamless induction experience.
• Facilities & fleet management – Assist in managing office facilities, liaise with building managers, and oversee company vehicles.
• Collaboration with nationwide admin team – Provide remote support to offices and work closely with administrators across our NZ locations.

What we're looking for

We need someone who thrives in a fast-paced environment and takes pride in their work. The ideal candidate will have:

• At least 2 years' experience in an administrative role, such as office administration, reception, or customer service — experience in a professional consultancy is a bonus
• Tech-savvy skills – Advanced proficiency in MS Office (Word, Excel, PowerPoint, Teams) and a minimum typing speed of 60wpm. Experience with SharePoint and Adobe Acrobat Pro is a plus
• Top-notch organisation & time management – You love keeping things in order and never miss a deadline.
• Excellent communication skills – Whether it's face-to-face, over the phone, or in writing, you can engage with people at all levels.
• A proactive, can-do attitude – You're always ready to take initiative and go the extra mile.
• High attention to detail & confidentiality awareness – You understand the importance of accuracy and discretion.

What's in it for you?

We know that great people make a great workplace, so we offer a range of benefits to support our team, including:

• Fully subsidised health insurance & income protection
• Ability to purchase additional annual leave
• Salary top-up for parental leave (all primary carers)
• Professional development support, including full cover for membership fees & continued study
• Opportunities to get involved in inclusion, community, and sustainability initiatives.

About PDP

PDP is a New Zealand employee-owned and operated consultancy with over 300 team members across the country. We provide cutting-edge environmental solutions in air, land, and water for a variety of clients, from major infrastructure projects to private landowners. Our strong culture prioritises work-life balance, career growth, and the well-being of our people.

How to apply

If you're ready to bring your energy and expertise to PDP, we'd love to hear from you

Click Apply Now to submit your CV and cover letter. We're reviewing applications as they come in, so don't wait

For any questions, contact or visit to learn more about us.