conference & events manager - newmarket, auckland, new zealand

Full-time | Based in Newmarket, Auckland | Start date: February 2026
About The Organisation
The Medical Technology Association of New Zealand (MTANZ) is the lead industry body in New Zealand representing manufacturers and suppliers of medical and dental technology used in the diagnosis, prevention, treatment and management of disease and disability.

The organisation advocates for a legal, regulatory and economic environment that advances healthcare by assuring all New Zealanders have access to the benefits of medical technology.

For more information, please refer to our website

The Role
This is a key role contributing to the delivery of conferences and exhibitions that support New Zealand's medical and healthcare sector. We are seeking an experienced Conference & Exhibition Manager to join our team in a full-time position beginning February 2026, based in Newmarket, Auckland. This role reports to the Operations Manager and includes a dedicated carpark.

You will be responsible for the end to end management of conferences, exhibitions, and smaller events, delivering exceptional experiences for delegates, sponsors, and exhibitors.

The Person
You are a proactive, organised, and detail-driven events professional with 8+ years of experience delivering conferences and exhibitions of varying scales. You thrive in a collaborative environment, work confidently with committees, and bring a solutions-focused mindset to your work.

Skills And Experience

• 8+ years' proven experience in conference and exhibition management
• Strong collaboration skills and ability to work effectively within a small team
• Highly organised, analytical, with strong attention to detail
• Confident working with a wide range of suppliers, contractors, and venues
• Experience using Cvent is an advantage (not essential)
• Ability to learn new systems quickly (we are transitioning to iMIS; training will be provided)
• Excellent written and verbal communication skills
• Tech-savvy, quick learner, and shows initiative
• Strong event contract and budget management skills
• Skilled in stakeholder and relationship management
• Ability to multitask and manage competing priorities
• Strong administrative capability and a passion for systems and processes
• Positive work ethic, adaptable attitude, and a genuine team player

Key Responsibilities

• Lead end-to-end delivery of conferences, including delegate registration, sponsorship and exhibition management, supplier coordination, and onsite execution
• Manage individual cost lines and liaise with the Operations Manager
• Coordinate supplier orders and maintain venue relationships for allocated events
• Deliver exceptional customer service to all stakeholders
• Allocate and manage contractors onsite during events
• Maintain strong relationships with suppliers, contractors, and venues
• Support the development and management of operational systems, including communications, online portals, and form processes
• Oversee the look and feel of each event, ensuring a seamless and professional experience from arrival to departure
• Ensure each event delivers a cohesive, polished, and seamless experience from start to finish.
• Work alongside the Operations Manager on internal events
• Manage onsite delivery of events, including occasional weekend work and travel within New Zealand

How To Apply
Please submit your CV and cover letter through
SEEK
. To show attention to detail, feel free to include your favourite colour in your cover letter.

We expect to conduct interviews in late January for a February start.

If you have any queries regarding the role, please contact

.

Please note, only applicants who are legally eligible to work in New Zealand will be considered.