Event Operations Specialist

Our purpose

ecoPortal health and safety engagement software helps organisations amplify workplace safety. We give leaders the data they need to create awe-inspiring safety cultures that ignite their team's potential.

Engaged teams are the beating heart of industry-leading, odds-defying workplaces, and we're committed to helping clients achieve that.

Our mission is simple: create engaged cultures and healthier environments for all.

Who we are

We're a real Kiwi tech success story, built from the ground up with a vision of transforming the health and safety industry as we know it.

Through our years, we're anchored by our commitment to championing people. That commitment begins from the ground up—with our own team.

Our team culture is an organic creation built by our people, for our people. Differences are celebrated here, and we firmly believe that our diverse lived experiences work together to make us stronger as a whole.

The Opportunity

The
Events Operations Specialist
provides hands-on support in the planning and delivery of ecoPortal's sponsored and community events. Working closely with the Events Manager, Events Operations Specialist, Events Co-ordinator, and the wider Marketing team, this role helps ensure events are well-organised, engaging, and run smoothly from start to finish.

By seamlessly overseeing all aspects of event coordination—from initial planning through to post-event analysis—this specialist will play a pivotal role in solidifying and expanding ecoPortal's influence and engagement globally.

Key responsibilities

Event Management

• Plan and execute successful sponsored events in NZ, AU and UK/EU. Full end-to-end management including but not limited to trade shows, conferences, lunches/dinner, awards.
• Event management includes third party liaison, run pre-event briefings, manage swag, budgeting, logistics, and post-event analysis.
• Execute full event debriefs at the conclusion of each event, and disseminate thai information to appropriate stakeholders for consideration. And, make recommendations for improvements and future attendance.
• Collaborate with the Sales team for pre and event follow up and communications.
• Work closely with the content and creative teams on all event related comms, branding, promotion, collateral and associated marketing.
• Collaborate with cross-functional teams (sales, customer success, marketing, and product) to ensure events align with overall business objectives and provide value to attendees.
• Evaluate the success of events and report on key metrics, including attendance, lead generation, pipeline contribution, and ROI.

Community Engagement and Activation

• Alongside the Head of Events, research the best H&S events in our target regions and recommend future events.
• Lead ecoPortal's involvement in health and safety networks, infiltrating key communities, where applicable, attending industry gatherings, and establishing partnerships to strengthen ecoPortal's reputation and presence.
• Seek out bespoke opportunities for ecoPortal to participate in local, intimate, and partner industry events to increase brand awareness.
• Develop and manage relationships with our prospects, customers and those in the Health and Safety industry and build a sense of community within ecoPortal's customer base.
• Develop and manage relationships with industry influencers, thought leaders, event organisers, and industry professional organisations.

Qualifications & Experience

• A Bachelor's degree in a suitable field (this may include, but is not limited to these majors) - Business, Marketing/Events, Management, Communications.
• A minimum of 3 years experience in business events design and execution
• Strong organisational skills with excellent attention to detail.
• Clear and confident communication skills, both written and verbal.
• Ability to manage multiple priorities and adapt quickly in a fast-paced environment.
• A proactive, can-do attitude with a willingness to take initiative.
• Team player with strong interpersonal skills and a customer-first approach.
• Previous experience in events, customer service, or marketing is an advantage.
• Comfortable using Google Workspace (Sheets and docs, and familiarity with marketing tools like Trello and Hubspot a bonus).

Perks & Benefits:

We hope that you're excited by the possibilities that come with working at ecoPortal In addition to our welcoming and diverse culture, we also offer these fun perks and benefits.

37-hour working week & flexible working: We prioritise work-life balance by offering a 37-hour workweek and flexible working arrangements.

Hybrid working: Enjoy the convenience of working from home two days a week, allowing you to maintain a healthy balance between work and home life.

Health insurance: that's right, we offer health insurance for all of our team members. Plus 25% discount to include cover for children and partners.

Phone plan: We pay for your monthly plan, texts, calls and unlimited data.

Wellbeing: Access to mental health sessions through Southern Cross

' Growth mindset': a budget for learning and development courses.

Vacation: 5 weeks annual leave + birthday leave.

Parental leave: an extra week of paid parental leave following a child's birth or adoption.

Community: a paid volunteer day to engage in volunteer work and community service.

Coffee machine, Nutribullet for smoothies, weekly fruit, breakfast items and Karma Cola beverages available for all ecoPortalers to enjoy.

We have fun: quarterly massages, team lunches, monthly social drinks, a retreat space to relax and unwind, in-house events and activities including a pool table competition.

What now?

It's time to introduce yourself We want to hear from you. Please upload your resume, cover letter, and any other information, documents (including your transcript) and links that will help you stand out.

Applications for this role close on 12 January 2026. The role is based in Auckland. Some travel is required.

Find out more about us at ecoPortal is an equal opportunity employer.