Project Management Administrator

3 days ago

Tauranga Central, New Zealand Unison Networks Limited Full time

Unison Contracting Services Limited is the contracting arm of Unison, one of New Zealand's largest electricity distribution businesses.  Across Hawke's Bay, Taupo, Rotorua, Tauranga and Dunedin, we have a staff of qualified professionals who are skilled in the following areas:

  • design work
  • project management
  • asset recording
  • cable location
  • power line audits, and power line upgrades
  • tree trimming and removal
  • directional drilling
  • trenching
  • traffic management

In addition, UCSL has entered into a multi-year agreement with Powerco to help deliver its network programme.

UCSL has established permanent capacity in Tauranga to efficiently meet the scope of work covering maintenance, renewal, and development work on Powerco's electricity network in Tauranga.

The role of the Project Management Administrator – Tauranga is to carry out administration and project administration duties for the Contracting Group in Tauranga to ensure that the operational requirements of the network are maintained.

The Project Management Administrator – Tauranga will be integral in identifying administration process improvements, and act as a mentor for the wider project management administration team.

The Key Responsibilities of the Project Administrator:

Project Administration.

Assist the Project Support Specialist with the centralised project management support functions:

  • Asset Settlements, Project Financial closeouts; and
  • WIP reduction, feedback, progression, and reporting
  • Active engagement and involvement in the successful delivery of projects and reactive works.
  • Provide timely processing of work packs:
  • Coordinating the issue/close off of work packs and works orders from OneEnergy system; and
  • Creating job numbers and issuing to staff when required for urgent defect work.
  • Create and invoice customer request work packs and resulting SAP requirements.
  • Create network Defects in a timely way to ensure timesheet inputting is not delayed.
  • Ensure consistency of project documentation from initiation to closeout.

Administration

  • Receiving general purchase order requests and creating requisitions for goods and services ensuring the correct General Ledger and Cost Centres are applied.
  • Receipting in of those purchase orders and submitting invoices to accounts payable for processing and payment.
  • Assist in preparation of programme management reporting including monthly board report.
  • Collate compliance documentation, including Livening, ESC and COC Certificates.
  • Back up to the Planners and raising requisitions for non-stock related expenses on work orders, receipting in of those work orders, and subsequent submission of invoices to accounts payable for processing and payment.
  • Requests from Planners: Corridor Access Requests, Before You Dig and Asset Label requests.
  • Dispatching work orders to subcontractors and service providers.
  • Document filing, formatting and templates as required.

Required for this role:

  • Certificate in Administration or equivalent.
  • Current Full drivers' licence.
  • A least 3 - 5 years office experience with a sound understanding of business administration functions.
  • Must be proficient in the Microsoft Office Suite

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