Project Administrator

2 days ago

Tauranga, New Zealand Addiction Foods NZ Ltd Full time

**Position**: Project Administrator (Engineering)**

**Location**:240 Jellicoe St. Te Puke, Bay of Plenty, New Zealand

**Minimum required hours: 32** **hours per week**

**Salary Range: NZ$52,000-60,000/annum**

**Number of vacancies: 1**

**JOB PURPOSE**:
To provide administrative and coordination support for engineering and maintenance projects. The role ensures effective documentation, communication, scheduling, and reporting of ongoing and new projects across the plant.

**JOB RESPONSIBILITIES**
1. **Project Documentation and Reporting**
- Assist in preparing project plans, schedules, and milestone trackers.
- Maintain accurate documentation for ongoing and completed projects.
- Draft meeting minutes, action logs, and follow-up task reports.
- Support the preparation of progress updates and internal reports.

2. **Administrative Coordination**
- Coordinate meetings, prepare agendas, and arrange logistics.
- Maintain project filing systems and document repositories.
- Support the onboarding of contractors and service providers by managing paperwork, access forms, and internal communications.
- Assist in invoice coding and coordination with the Finance team.

3. **Procurement and Supplier Coordination**
- Support the procurement of engineering and maintenance spare parts.
- Communicate with vendors for quotations, lead times, and order tracking.
- Maintain accurate records of supplier details and purchase documentation.

4. **Communication and Liaison**
- Act as liaison between internal stakeholders (Engineering, Production, Quality) and external parties (vendors, contractors).
- Ensure timely communication of project timelines, deliverables, and changes.
- Follow up with team members to ensure task completion within agreed timelines.

5. **Compliance Support**
- Help ensure project records comply with documentation standards and internal policies.
- Support the filing of H&S documentation as required.
- Assist in preparing materials for internal audits and regulatory reviews.

6. **Ad hoc**
- Perform other tasks that may be assigned either individually or as part of a committee or team.
- From time to time, you may be directed to realign your efforts with the changing needs of the business.

**Job Requirements**:

- Diploma or NZ Level 5-6 qualification in business administration, project management, or related field **OR** at least 3 years of relevant project administration experience.
- Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) is an advantage
- Familiarity with scheduling tools (e.g., Excel Gantt charts, Smartsheet, MS Project) is an advantage

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