Programme Coordinator

Mō te tūnga | About
the role
We are looking for a self-starter to join our Facilities and
Infrastructure team. This newly appointed role will be responsible for the
coordination of multiple projects. You will be deadline focused with an eye for
detail. A real communicator with an understanding of the construction sector
and what it really takes to keep projects on track.
The
Programme Coordinator is responsible for supporting and coordinating multiple
projects and resources as directed by the Project and Programme Manager(s)
using professional project methodologies.

Some of the tasks you will be

**responsible for**:

- Supporting and maintaining relationships with

stakeholders and governance groups throughout projects to enable delivery.
- Coordinating and supporting of project and
programme meetings including the drafting and coordination of meeting agendas
and minutes.
- Maintaining decisions registers.
- Coordinating production of project and
programme documentation, updating plans, schedules, funding, and resource
requirements as required.
- Facilitating review and sign-off processes of
project documentation or contracts.
- Coordinating and assisting with the planning
and management of resources, subcontractors and consultants as directed by the
Project/Programme Manager, including engagement, on-boarding, administration of
provider contracts and ensuring appropriate wellbeing, health and safety
measures are in place.
- Assisting with the management of services,
vendors, contracts and reporting on outcomes.
- Assisting with the arrangement for payment of
accounts in a timely manner and monitoring project costs and change requests to
remain within allocated budget and coordinating scope change requests through
the relevant delegations if required.
- Assisting with monitoring risks and issues.
- Assisting with the monitoring milestones and
deliverables to track progress.
- Assisting with the identification and management
of dependent tasks across multiple projects and programmes.
- Assisting with the production of reports and
presentations using organisation prescribed frameworks, tools and templates.
- Maintaining file and folder structures and
collation of project / programme documents for the Project and Programme Manager(s)Ngā pūkenga me ngā wheako
- Skills and experience
Essential
- A tertiary level qualification in applicable field or project

coordination experience within the construction industry
- Experience supporting multiple projects, as well as groups and
individuals involved in them
- Knowledge and understanding of project
management methodologies Experience using project management software
and tools
- Schedule and diary management for multiple
stakeholders
- Exceptional verbal, written and presentation
skills
- Experience of processing and monitoring vendor
payments.
- Advanced computer skills and proficient
knowledge and experience with the Microsoft Office Suite, with in-depth
knowledge of Microsoft Word, Excel and PowerPoint.Desired
- Experience and knowledge of Public Sector

environment
- Experience and knowledge of Health Care
environmentMō
mātou | About Us
- Ko

ngā tāngata, te mātua mahi - Putting people at the
heart of all we do
- We
are committed to honouring Te Tiriti o Waitangi and its principles by ensuring
our partnership with Māori are at the forefront of all our
conversations. We believe in improving, promoting, and protecting the
health and well-being of the Canterbury and the West Coast community.
The
culture at Te Whatu Ora [Health NZ] Waitaha Canterbury, is driven by

**our ā Mātou Uara (Our Value
- s)**:

- Care and respect for others - Manaaki me te whakaute i te tangata.
- Integrity in all we do - Hāpai i ā mātou mahi katoa i runga i te

pono.
- Responsibility for outcomes - Te Takohanga i ngā huaNgā hua |
Benefits of working at Te Whatu Ora [Health NZ]
When
you work at the Te Whatu Ora [Health NZ], you are part of a wider whānau that
will support you along your journey. We offer great coaching, mentoring and
learning outcomes for all staff. We are always improving our facilities across
all campuses and have amazing discounts from select retailers, restaurants and
businesses. At Te Whatu Ora [Health NZ], you are part of something greater than
yourself and encouraged to be your unique self
Tono
Only
directly on our career site here. Contact
additional information.
We
have a range of clinical and non-clinical roles at Te Whatu Ora [Health
NZ] Waitaha Canterbury, there could be a place for you
Please
visit our careers website for other roles and find your ideal fit within the Te
Whatu Ora [Health NZ] Waitaha Canterbury
The
Future of the Health Industry
It
will be a condition of employment for this role that you are vaccinated against
vaccinated against Covid-19. This vaccination requirement includes gaining
Booster Dose. As a person working in the health and disability sector you
will come into contact with a large number of people, some of whom