Flu Vaccination Coordinator

11 hours ago

Christchurch, New Zealand Sanitarium Health & Wellbeing Full time

**Fixed Term Contract from end of Feb - end of July 2025**

An exciting opportunity has become available for a Flu Vaccination Coordinator to join the team at Vitality Works. We’re a collective of passionate people delivering real health outcomes. From SME’s to Blue-Chip companies, across a wide variety of industries and workforce demographics, we reduce staff injuries, increase productivity, maximise participation and engagement, drive wellbeing outcomes and support healthy cultures.

**The Role**

**_ As the Flu Vaccination Coordinator, you will play a pivotal role in ensuring the smooth running of the vaccination season. _**

You will be the main contact for clients, vaccinators and first aiders during the season - assisting them with their vaccination schedule and/or voucher programme - and ensuring all vaccinators & first aiders have the resources required to deliver vaccinations.

**Key Responsibilities**
- Liaise with clients to confirm details of their onsite vaccination service and/or voucher programme.
- Schedule onsite clinics using our Vitality Experience booking platform.
- Monitor employee uptake and assist with promotion of clinics as required.
- Storage, distribution & Cold Chain management of vaccines, including packing vaccine before morning clinics.
- Review & approval of timesheets/invoices relating to vaccinators and first aiders.
- Assist with client invoicing and other data entry as required by the team lead.
- Management & ordering of equipment, consumables, printing & vaccines.
- Manage enquiries in the flu vaccination inbox and assist with troubleshooting.
- Manage & coordinate the voucher and reimbursement processes (pharmacies & medical centres).
- Establish and maintain key strategic internal and external stakeholder relationships resolving conflicts and managing sensitivities.
- Lead and exemplify a healthy and safe working environment, modelling and promoting ethical behaviour and practices.
- Ensure consistent processes and procedures that are responsive to both customer requirements and government changes across all areas of the programme.
- Ensure services are adequately resourced and responsive to the needs of clients.

**About You**
- At least 2+ years experience in a health admin or coordination role
- Are able to start as early as 6.30am during the peak period (April/May)
- Strong verbal and written communication skills
- Picks up new online platforms quickly
- Strong computer literate skills
- Well planned and organised
- Has an ability to work unsupervised and manage own workload
- A strong focus on customer service
- Able to start in the role in early Feb 2025 (flexible for the right person)

**Closing Date: 5th January 2025

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