Programme Coordinator

**Mō te tūnga | About the role**

We are looking for a self-starter to join our Facilities and Infrastructure team. This newly appointed role will be responsible for the coordination of multiple projects. You will be deadline focused with an eye for detail. A real communicator with an understanding of the construction sector and what it really takes to keep projects on track.

The Programme Coordinator is responsible for supporting and coordinating multiple projects and resources as directed by the Project and Programme Manager(s) using professional project methodologies.

**Some of the tasks you will be responsible for**:

- Supporting and maintaining relationships with stakeholders and governance groups throughout projects to enable delivery.
- Coordinating and supporting of project and programme meetings including the drafting and coordination of meeting agendas and minutes.
- Maintaining decisions registers.
- Coordinating production of project and programme documentation, updating plans, schedules, funding, and resource requirements as required.
- Facilitating review and sign-off processes of project documentation or contracts.
- Coordinating and assisting with the planning and management of resources, subcontractors and consultants as directed by the Project/Programme Manager, including engagement, on-boarding, administration of provider contracts and ensuring appropriate wellbeing, health and safety measures are in place.
- Assisting with the management of services, vendors, contracts and reporting on outcomes.
- Assisting with the arrangement for payment of accounts in a timely manner and monitoring project costs and change requests to remain within allocated budget and coordinating scope change requests through the relevant delegations if required.
- Assisting with monitoring risks and issues.
- Assisting with the monitoring milestones and deliverables to track progress.
- Assisting with the identification and management of dependent tasks across multiple projects and programmes.
- Assisting with the production of reports and presentations using organisation prescribed frameworks, tools and templates.
- Maintaining file and folder structures and collation of project / programme documents for the Project and Programme Manager(s)

**Ngā pūkenga me ngā wheako | Skills and experience**

**Essential**
- A tertiary level qualification in applicable field or project coordination experience within the construction industry
- Experience supporting multiple projects, as well as groups and individuals involved in them
- Knowledge and understanding of project management methodologies Experience using project management software and tools
- Schedule and diary management for multiple stakeholders
- Exceptional verbal, written and presentation skills
- Experience of processing and monitoring vendor payments.
- Advanced computer skills and proficient knowledge and experience with the Microsoft Office Suite, with in-depth knowledge of Microsoft Word, Excel and PowerPoint.

**Desired**
- Experience and knowledge of Public Sector environment
- Experience and knowledge of Health Care environment

**Mō mātou | About Us**
- Ko ngā tāngata, te mātua mahi_ - _Putting people at the heart of all we do - _

We are committed to honouring Te Tiriti o Waitangi and its principles by ensuring our partnership with Māori are at the forefront of all our conversations. We believe in improving, promoting, and protecting the health and well-being of the Canterbury and the West Coast community.

The culture at Te Whatu Ora [Health NZ] Waitaha Canterbury, is driven by our **ā Mātou Uara (Our Value
- s)**:

- Care and respect for others - Manaaki me te whakaute i te tangata.
- Integrity in all we do - Hāpai i ā mātou mahi katoa i runga i te pono.
- Responsibility for outcomes - Te Takohanga i ngā hua

**Ngā** **hua | Benefits of working at Te Whatu Ora [Health NZ]**

When you work at the Te Whatu Ora [Health NZ], you are part of a wider whānau that will support you along your journey. We offer great coaching, mentoring and learning outcomes for all staff. We are always improving our facilities across all campuses and have amazing discounts from select retailers, restaurants and businesses. At Te Whatu Ora [Health NZ], you are part of something greater than yourself and encouraged to be your unique self

We have a range of clinical and non-clinical roles at Te Whatu Ora [Health NZ] Waitaha Canterbury, there could be a place for you

Please visit our careers website for other roles and find your ideal fit within the Te Whatu Ora [Health NZ] Waitaha Canterbury

**The Future of the Health Industry**

**Nau mai, haere mai, tauti mai