Executive Assistant

About us
The Ministry of Social Development is a people-centred organisation. We're in communities across the motu, working with partners to help New Zealanders be safe, strong and independent.
We provide social policy and advice to government and assistance, including income, employment and housing support to people of all ages, families, whānau and communities.
As a Te Tiriti o Waitangi partner we are committed to supporting and enabling Māori, whānau, hapū, Iwi and communities to realise their own potential and aspirations.
Our people are as diverse as the communities we serve. We care about the wellbeing and success of our people and provide a supportive and inclusive working environment where people can thrive and be who they are.
Executive Assistant
- Join one of NZ's largest IT groups
- Based at our Ellerslie, Auckland office OR our Wellington CBD office

We're looking for a professional and confident Executive Assistant to provide administrative support to our Senior Leadership Team (LT). Ideally you will have experience working in an Information Technology environment and/or you will have previously supported senior leaders e.g. General Managers.
**As an Executive Assistant you will**:

- Provide high level administrative support services to the IST Leadership Team, proactively managing their calendars and correspondence
- Provide secretariat support including co-ordination of meetings, production of agendas, collation of papers and recording accurate and succinct meeting minutes
- Establish, build and maintain excellent networks, internally and externally
- Work with other EAs to provide a highly effective cohesive service
- Collate documents for the IST leadership team and develop presentation material using appropriate design packages
- Lead and/or participate in key projects or initiatives within the team
- Support financial, procurement and people-related processes as required

**Ideally you will bring**:

- Extensive experience in providing executive administrative and secretariat support to senior leaders
- A high level of discretion and experience handling sensitive material, people and financial matters
- The ability to build effective working relationships at all levels, both within and outside the Ministry
- A sound technical understanding of IT processes and systems (desirable but not essential)

Joining MSD, you'll be working with an organisation that really makes a difference for New Zealanders. We are a people-centric organisation. We understand that our people do their best when they can be their best. Hence, we're committed to fostering a work culture that is diverse, inclusive and supportive. We collectively strive to showcase our ‘values' in our everyday mahi.
Position Description
**Salary range**: $78,222.00 - $94,689.00
How to apply
**Note**: Your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the key responsibilities listed in the position description.
**Closing date**: Sunday, 08 September 2024
Joining us
Joining MSD means being part of a whānau that celebrates the diversity each individual represents. We show manaaki, we care about the wellbeing and success of people and want everyone to thrive, and be who they are in a supportive and inclusive working environment. We work together to make a difference for communities while doing the right thing with integrity. We are a Treaty partner committed to strengthening relationships with Māori, Hapū, Iwi and communities to realise their own potential and aspirations.
MSD has a COVID-19 vaccination policy that encourages, but does not require, employees to be fully vaccinated for COVID-19 and its variants, unless the role is identified as requiring vaccination at the time.