Administration Executive

1 week ago

Auckland City, New Zealand Noels IT Solutions Full time

This position is responsible for the administration and coordination of the brand clusters to achieve efficiencies in cost, ensure timely and accurate submission of key financial and non-financial documents as well as control of no-charge inventory for the brands.

**What You Will Achieve**
- Main liaison with Global, Regional and Local brand teams: on the coordination of any overseas, interstate and/or virtual meetings. This includes all participants details, flights, transport and accommodation as well as F&B and any other areas relating to the meeting.
- Responsible to raise and track all procurement matters: to raise and track all Purchase Request and to Good Receive all completed jobs at a timely manner. This involves liaising with vendors for quotations and invoices, liaising with Business Management teams to ensure that all GL codes and cost centres are captured correctly
- Project Appropriation Request: responsible to raise all new project AR and to follow-up with Project team to ensure all AR are closed after completion
- Record Management: Organizing and maintaining files and records for the brands.
- Inventory Management: ensure all public relations inventory are tracked and properly recorded based on the company’s policy & procedure

The above statements reflect the general details considered necessary to describe the principle functions of the job identified and shall not be considered as a detailed description of all the work required inherent in the job.

**Qualifications**

**What You Will Need**
- 4 to 6 years of admin experience
- University degree level qualification
- Proven fluency in written and spoken English
- Stakeholder engagement skills including cross functional teamwork
- Organised and meticulous, with the ability to meet tight deadlines
- A multitasker who can handle multiple tasks at the same time

**What We Offer**
- We provide market-competitive packages and trainings to our staff to ensure they are well-rewarded with room to excel in their career:

- Opportunities to learn and lead: we provide on-the-job trainings to ensure employees are equipped with the most up-to-date skillsets and knowledge.
- Career development: we work with you to advance your career through short-term assignments, relocations and new experiences.
- Work-life balance as a priority: we offer benefits and implement policies to help employees balance their personal and professional priorities

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Auckland City, Auckland: Reliably commute or planning to relocate before starting work (required)

  • Executive Assistant

    6 days ago

    Auckland City, New Zealand Momentum Consulting Group Full time

    Competitive Pay Rate - Carpark & Phone Included - Parnell Location - Permanent Opportunity **The Main Purpose Of This Position Is To**: - Provide efficient and confidential personal assistance, and financial and administrative assistance to the Managing Director, supporting the Managing Director/Executive Chair in all aspects of their role. Estimate 30% of...

  • Executive Assistant

    6 days ago

    Auckland City, New Zealand Zamzam cars Full time

    **About the Company**: Zamzam International Traders Ltd is a trusted and growing company based in Auckland, engaged in the car trading and import business. We are looking for a reliable and well-organised Executive Assistant to support us with day-to-day tasks and help ensure smooth business operations. **Position Overview**: **Key Responsibilities**: -...

  • Executive Assistant

    1 week ago

    Auckland City, New Zealand British American Tobacco Full time

    **BAT is evolving at pace into a global multi-category business. We are on a mission to decrease the health impact of our industry** **To achieve our ambition, we are looking for colleagues who are ready to Be The Change. Come, join us on this journey!** **BAT NEW ZEALAND IS LOOKING FOR AN EXECUTIVE ASSISTANT** **SENIORITY LEVEL**:Non-Management...

  • Executive Assistant

    2 days ago

    Wellington City, New Zealand Private Box Full time

    **Private Box** **Executive Assistant**: **Wellington, Wellington, Johnsonville** $30 - $30 Hourly Contractor - **Flexible Work Arrangement | 10 hours per week (5 hours on-site, 5 hours remote)**: - **Diverse range of tasks** **Job Summary**: - Experience as an Executive Assistant, Personal Assistant, or in a similar role. - Background in law, such as...

  • Executive Assistant

    8 hours ago

    Auckland City, New Zealand HAYS Full time

    Exciting opportunity for a seasoned Executive Assistant to join a thriving NZ company! **Your new company** **Your new role** This is a newly created role and an amazing opportunity for an experienced Executive Assistant. This is a pivotal role within the organisation, responsible for providing comprehensive executive-level administration support to the...

  • Executive Assistant

    2 days ago

    Auckland City, New Zealand Niche Full time

    **Executive Assistant** - Set Māori and Pasifika rangatahi up for success - Be the face of the organisation - Whānau and Community focussed kaupapa **Mō Mātou | About Us** The Koru Trust was created to uplift and support rangatahi and their whānau in the wider Auckland area, to prepare them for work and traject them on a successful life path. Our...

  • Executive Assistant

    6 days ago

    Auckland City, New Zealand Stonewood Group Full time

    About the role We are currently seeking a highly skilled and motivated individual to join our team as an Executive Assistant to provide support to the Managing Director. The fast-paced nature of the workplace demands strong organizational skills and the ability to prioritize effectively. You will need to handle multiple tasks simultaneously and able to meet...

  • Executive Assistant

    2 weeks ago

    Auckland City, New Zealand Goodman Fielder Full time

    **The Opportunity** We're looking for a proactive and highly organised **Executive Assistant** to support our Head of Sales and Marketing, Export and other Senior Leaders. This is a key role within the GFNZ leadership team, ensuring smooth operations, supporting strategic priorities, and enabling our leaders to deliver at their best. Working as part of a...

  • Executive Assistant

    1 week ago

    Auckland City, New Zealand New Zealand Government Full time

    Are you an Executive Assistant extraordinaire, looking for a challenge? If so, we could have the opportunity for you!? The New Zealand Customs Service protects and promotes New Zealand through world class border management. Customs' main priorities are protecting New Zealand's borders and revenue while helping the legitimate movement of people, goods, and...

  • Executive Assistant

    2 days ago

    Auckland City, New Zealand New Zealand Government Full time

    Are you an Executive Assistant extraordinaire, looking for a challenge? If so, we could have the opportunity for you!? The New Zealand Customs Service protects and promotes New Zealand through world class border management. Customs' main priorities are protecting New Zealand's borders and revenue while helping the legitimate movement of people, goods, and...