Crl Document Controller

4 days ago

Auckland City, New Zealand Auckland One Rail Full time

The CRL Document Controller will be a vital asset to the City Rail Link (CRL) project, providing essential administrative support. This position is crucial in promoting seamless operations and enhancing communication among project teams. You will take on an essential role in managing documentation, coordinating schedules, and assisting with a variety of project management tasks. We are looking for someone to start as soon as possible on a full-time, fixed-term basis through to 31 March 2026.

The role will be predominantly based in our Queen Street Depot in the city; other locations of work will include the Link Alliance office in Newmarket, our operations centre in Ellerslie and the CRL stations as required.

**Key Responsibilities**:

- Manage project documentation, ensuring accessibility and up-to-date records.
- Maintain version control and document archiving.
- Coordinate meetings by setting agendas, booking venues, and preparing materials.
- Manage project team schedules, travel, and accommodations.
- Assist in creating reports, presentations, and correspondence, ensuring professional formatting for distribution.
- Handle inquiries from stakeholders and facilitate communication within project teams.
- Support recruitment activities, including interviews, pre-employment checks and onboarding.
- Provide general administrative assistance and perform tasks like ordering supplies, managing invoices, and organising events.

**About You**:
You are a professional, results-driven individual who takes pride in maintaining a high standard of work, attitude and professionalism. With strong attention to detail and excellent verbal and written communication skills, you will effectively manage your workload, follow up on actions, and engage with multiple stakeholders. You will bring a proactive and resourceful mindset in order to improve performance, efficiencies, and deliverables while upholding expected behaviours and standards.

We're looking for someone who is adaptable, flexible and keen to learn in a fast-paced, rapidly changing environment. You'll be embracing new tools, processes, and ways of working, and a positive outlook on safety and workplace culture will make you a wonderful addition to our dynamic CRL Delivery team.

**Requirements**:

- Previous experience in document management systems administration role.
- Demonstrated capability to develop and implement safety management systems.
- Previous experience in supporting team functions.
- Proven experience in an administrative support role, ideally within a project environment.
- Strong organisational skills with the ability to manage multiple tasks and priorities.
- Excellent communication skills, both written and verbal.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to work independently and as part of a team.
- Experience with document management systems is an advantage.
- The right to work in New Zealand.

**Benefits**
- **Free Train Travel**: Enjoy complimentary train travel on Auckland passenger trains.
- **Gym Membership Discount**: Access discounted Les Mills Gym membership.
- **Travel Discount**: Nominate a person and up to 3 dependents for train travel discounts.
- **NZ Railways Trust Membership**: Benefit from discounted holiday accommodation and medical perks.

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