Document Controller

7 days ago

Wellington City, New Zealand Martinus Rail Full time

Martinus Rail are a family owned and operated business that specialise in the delivery of medium to large scale rail infrastructure and systems, boasting an iconic portfolio of projects across Australia, New Zealand and Chile we aim to invest in the best, embrace diversity and support our people with initiatives that unlock the full potential of every individual.

We currently have an opportunity for a Document Controller to join our Wellington team, with a view to take ownership and control of all project related documentation for all internal and external parties.

**Duties**:

- Maintain controlled documentation and correspondence to ensure a current and up-to-date document control system.
- Receive and log documentation into the document management system, ensuring that appropriate stakeholders have been notified.
- Ensure all controlled documents are registered and transmitted correctly within 24 hours of receipt.
- Ensure all correspondence is registered and transmitted correctly within 48 hours of receipt.
- Assist with the review process for project controlled documentation in line with project procedures.
- Assist with the approval procedure to receive sign off on project controlled documentation.
- Assist with maintaining quality of documents.
- Timely distribution of controlled documentation to all internal and external parties.

**Qualifications**:

- 3+ years’ relevant experience, preferably in civil, rail or construction industry
- Previous experience working within contract administration
- Excellent verbal and written communication skills; with the ability to adapt to different audiences
- Excellent attention to detail with emphasis placed on quality
- A self-starter, highly motivated and goal oriented
- Organised and process orientated, with strong attention to detail particularly when working with contracts and project documentation.

This is a great opportunity to join a proud, passionate, and dedicated team within a stable business that values work/life balance and gives our employees a real opportunity to develop their career experience and their character

Applicants for this position should have NZ residency or a valid NZ work visa. We also require all employees to complete a pre-employment medical check, including drug and alcohol testing, and complete a criminal history check with the Ministry of Justice.

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