Personal Assistant

Leverage your administrative & coordination expertise and grow your experience, align your passion for conservation with your day-to-day mahi.
- $68,535 - $86,423.
- Permanent full time, Wellington location.

**Te Oranga o te Ao Turoa |Our vision: Nature is thriving in Aotearoa**

The Department of Conservation Te Papa Atawhai (DOC) serves to protect and restore nature across Aotearoa. When nature thrives, we all thrive.

**He angitutanga | About the role**

As our Personal Assistant/Administrator, you will be the Director's right-hand person, providing day-to-day support, working to a high level of professionalism and discretion.

Reporting to the Director of Heritage & Visitors, you will play a key role in communicating with the broader leadership cohort and manage time and outputs with confidence. The role requires exceptional organisational skills with the ability to triage the flow of information, to ensure executive level priorities are managed accordingly.

On a day-to-day basis you'll provide support, planning and coordination and act with a high level of professionalism and discretion. Working in a fast-paced and sometimes pressured environment, you will be comfortable adjusting to different workflows and prioritising multiple tasks in a dynamic and changing environment.

The position will be focussed on:

- building strong cohesive relationships with the broader Leadership Team and their support staff
- assisting coordination and quality assurance of complex and urgent correspondence such as Parliamentary briefs, Ministers reports, Ministerial and OIA requests
- utilising your excellent customer service and communication skills to build relationships with key internal and external stakeholders.

**Nga pukenga me nga wheako | Skills and experience**

You will be seen as a credible and effective relationship builder and be comfortable working with a diverse stakeholder group. With experience gained in a similar executive support role, you will be comfortable working with senior leaders and take a proactive approach to managing effective and efficient day-to-day operations for the Director.

To be considered for the role you will demonstrate the following capabilities:

- Understanding or willingness to learn the workings of central Government - the role of Parliament, Ministers, and public service agencies.
- Exceptional relationship management skills and ability to build and leverage great networks.
- Advanced office administration skills including document and diary management, meeting minutes, and meeting coordination.
- Co-ordinate and maintain quality assurance of Parliamentary briefs, Ministers reports, Ministerials and OIAs
- Comfortable managing sensitive and confidential data and information on behalf of the Director ensuring privacy requirements are maintained.
- Comfortable engaging and working in partnership with iwi and tangata whenua.

**Mo te tima | About the team**

The purpose of the Heritage and Visitor directorate is to lead a high performing heritage and visitor system so that nature and heritage is thriving in Aotearoa.

**Nga ahuatanga kei a matou | What's in it for you?**

DOC places importance on developing a culture where everyone can participate, thrive, and grow. We're working towards being an organisation that is diverse, equitable and inclusive by default.

You can learn more about what we offer here.

If you require any accommodations or adjustments throughout the recruitment process, please do let us know.

The salary range for this position is $68,535 - $86,423 with the starting salary of the successful applicant being based on their relevant skills and experience.
- Eligibility to work in New Zealand is mandatory - this includes holding a valid work visa that covers the whole period of employment._

Please note we are not engaging with recruitment agencies for this role.

**Ra katinga | Applications close** at 11:59 pm on Wednesday, 5 February 2025.

**Taupanga | Job reference**: DOC/1840911