Personal Assistant
21 hours ago
**Type**: PermanentHours: Full timeLocation: Wellington Business Group: StrategyBranch: Digital Public ServiceSalary: $58,799 - $73,463
About Us
At the Department of Internal Affairs (DIA), we serve and connect people, communities, and government to build a safe, prosperous, and respected nation. We are deeply committed to Te Tiriti o Waitangi principles and actively support Māori aspirations in the digital era. The DIA, first established in 1840, is the oldest department in government, with a proud history of delivering critical public services.
The Digital Public Service Branch works across the public sector to drive digital transformation, supporting both the Minister for Digitising Government and the Government Chief Digital Officer (GCDO). Our Directors play a vital role in this mission, and we are seeking a highly organised and professional Personal Assistant (PA) to support our two Directors in managing their leadership responsibilities effectively.
**The Role**:
As the Personal Assistant to the Directors of Māori Digital and Crown Relationships, and Strategy, you will provide essential administrative and organisational support. The Directors have both internal and external leadership responsibilities, engaging with a wide range of stakeholders, including Ministerial staff. Your ability to anticipate the Directors' needs and efficiently manage their schedules, communications, and documents will be critical to the smooth operation of their leadership responsibilities.
**Key Responsibilities**:
- Diary and Schedule Management: Efficiently manage the Directors' calendars, appointments, and travel arrangements.* Meeting Preparation: Anticipate needs by preparing documents and briefings in advance of meetings.* Correspondence Management: Prioritise and handle communications, ensuring confidentiality and timely responses.* Partner and Stakeholder Engagement: Serve as a first point of contact, managing queries and relationships with professionalism.* Administrative Support: Prepare reports, presentations, and correspondence with high accuracy.* Meeting Coordination: Organise meetings, take minutes, and ensure the timely distribution of agendas and action points.
**What You Will Bring**:
- Proven experience as a Personal Assistant, with knowledge of both public service and machinery of government or in the corporate sector.* High proficiency in Microsoft Office 365 tools and document formatting.* Exceptional organisational skills with the ability to manage multiple tasks and prioritise effectively.* Strong attention to detail and high-level accuracy in documentation.* Excellent communication skills, both written and verbal, with a professional, courteous approach.* Ability to handle sensitive information with discretion and maintain confidentiality.* Experience with diary management, meeting coordination, and travel arrangements.* A proactive problem-solver who can anticipate needs and offer solutions.
Why Join Us?
Be part of a team at the forefront of digital transformation in the public service. Contribute to projects that have a direct impact on the wellbeing of Aotearoa and its people. We value te ao Māori, te Tiriti o Waitangi, teamwork, and a strong spirit of service. DIA is committed to diversity, equity, and inclusion, creating a workplace where everyone has equal access to opportunities.
-
Personal Assistant
21 hours ago
Wellington City, New Zealand New Zealand Government Full time**Type**: Permanent Hours: Full Time Location: Wellington Business Group: Finance Branch: Organisational Capability and Services Salary: $53,317 - $71,323 Personal Assistant to Chief Financial Officer - Permanent - Fulltime - Opportunity within a diverse Government department - Providing critical support to senior leaders Are you a dynamic personal...
-
Personal Assistant
2 weeks ago
Wellington City, New Zealand Programmed Full timeAre you an experienced Personal Assistant looking for your next challenge? Are you an experienced Personal Assistant looking for your next challenge? Key responsibilities include: - Managing the complex and dynamic schedule, including organizing meetings, appointments, and events. - Coordinate all travel arrangements, including booking flights,...
-
Personal Assistant
2 weeks ago
Wellington City, New Zealand HAYS Full time2 month temporary opportunity for an experienced Personal Assistant to join a collaborative fast-paced team. **Your new company** Based in the heart of beautiful Wellington's CBD. This well established agency is one of the largest agencies in the public sector, meaning the opportunities to progress and develop in your career are endless. This agency...
-
Personal Assistant
21 hours ago
Wellington City, New Zealand Department of Internal Affairs NZ Full time**Type**:Permanent **Hours**:Full time **Location**:Wellington **Business Group**: Strategy **Branch**:Digital Public Service **Salary**:$58,799 - $73,463 **About Us** At the Department of Internal Affairs (DIA), we serve and connect people, communities, and government to build a safe, prosperous, and respected nation. We are deeply committed to Te Tiriti...
-
Personal Assistant
2 weeks ago
Wellington City, New Zealand Department of Internal Affairs NZ Full time**Type**:Permanent X 2 **Hours**:Fulltime **Location**:Wellington **Business Group**: Enterprise Services **Salary Range**:$61,072 - $76,000 Working at the Department of Internal Affairs, you’ll have the opportunity to make a real difference in the lives of New Zealanders. The Enterprise Services | Nuku Toiere branch supports the Department at an...
-
Personal Assistant
21 hours ago
Wellington City, New Zealand Emergent Full timeCBD location - Temporary Contract - Personal Assistant supporting Senior Managers Hit the ground running in this temporary Personal Assistant Role supporting multiple senior managers. You will handle a wide range of administrative tasks, ensuring that everyone has what they need. You will be the process master who can manage multiple diaries, organise...
-
Personal Assistant
6 days ago
Wellington, Wellington, New Zealand Randstad New Zealand Full time NZ$50,000 - NZ$80,000 per yearWe are seeking an experienced and highly capable Personal Assistant to provide vital, confidential support to two Senior Managers within this public sector organization'ss Commercial and Corporate Group. This temporary position is crucial for ensuring the smooth and efficient operation of the teams it supports.The RoleYou will be responsible for providing...
-
Personal Assistant
2 days ago
Wellington, Wellington, New Zealand Randstad - Business Support Full time NZ$60,000 - NZ$90,000 per yearWe're on the hunt for a truly exceptional individual to join a purpose-driven team. This isn't your standard, run-of-the-mill Personal Assistant role, we're offering a role that goes well beyond traditional Personal Assistant duties, guaranteeing you'll be busy, challenged, and highly valued.This unique role is perfectly suited for someone who thrives on...
-
Personal Assistant
1 week ago
Wellington City, New Zealand Emprego NZ Full timeKia ora, I am wanting to employ a personal assistant to help me establish The Wellington Depression Recovery Centre. I am part of a team of volunteers building the Centre and while I have the support of many experienced people and firms, a lot of work on many fronts is required to build the Centre. A personal assistant who can support me and to whom I can...
-
Personal Assistant/ Manager
22 hours ago
Wellington City, New Zealand Patialvi Enterprises Limited Full time**Patialvi Enterprises Limited** is seeking a reliable **Personal Assistant/ Manager**in the **Wellington region** to provide day-to-day administrative support, manage scheduling, and assist with overall business operations. This role is key to ensuring smooth communication across regional teams, handling time-sensitive duties, and maintaining efficient...
