Executive Support

1 week ago

Wellington City, New Zealand New Zealand Ministry of Justice Full time

**Te whiwhinga mahi/The Opportunity**

We are looking to recruit an Executive Support to work with the Court and Justice Services Policy Unit in the Policy Group. It is a permanent full-time position and is one of two within the unit. This role supports the management team and assist teams within the Unit as appropriate. The management team consists of a General Manager, Chief Advisor and 4 Policy Managers, so experience at working at this level is essential.

Your key responsibilities in this role will be, but not limited to:

- Diary and calendar management including scheduling internal and external meetings
- Multiple inbox management
- Coordination of documentation for meetings
- Travel and accommodation management
- Managing correspondence and information including that of a confidential nature
- Supporting the wider Executive Support team with general administration
- Assisting with recruitment
- Working to multiple managers
- Coordination of reporting
- Provide secretariat support to internal committees and forums
- Contribute to wider process improvements

**He pūkenga tou/Skills and Experience**

We are looking for applicants who are comfortable in a fast-paced environment, someone who uses their initiative and thinks ahead. The ideal applicant will have excellent time management and prioritisation capabilities with strong interpersonal skills. You will be a great problem solver, adaptable and will have the ability to communicate effectively and work collaboratively with a wide range of stakeholders at all levels.

To be successful in the role you will have:

- Strong working knowledge of the MS Office suite
- Excellent time management skills
- Be a great communicator and have strong relationship management skills
- Confidence in working with all levels of management
- Ability to multitask, reprioritise and triage the day's tasks dependant on the unit's needs
- Experience working in either an Executive Assistant/Support role or extensive Personal Assistant experience

**Ko wai mātou/**Who we are**

At Te Tāhū o te Ture - the Ministry of Justice, we're committed to working together for a fair and safe Aotearoa.

The Court and Justice Services Policy Unit provides a broad range of advice to support a fair and trusted justice system. We work to make the legislative framework for courts and tribunals more effective for users, providing people with faster, easier access to justice and reducing unnecessary delays in the system. We also have a strong focus on improving access to justice for all users of the justice system and administer legislation relating to the Family Court, family law and legal assistance.

Joining the Ministry of Justice means you will become part of an inclusive organisation that values you and the communities we serve. It's our promise to ensure our workplace is one where our people feel healthy and safe, supported and able to be themselves at work. We value respect as the foundation for building a positive workplace culture and one where diversity is welcomed and celebrated.

**Utu ā-tau/**Salary**

The remuneration band for this role is $56,729 to $78,441 - while the appointing salary will be based on skills and experience.

**Tono mai/How to Apply**

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