Executive Assistant/business Coordinator

Join our diverse and talented people and work at the heart of national security, providing essential intelligence to the NZ government to protect New Zealand and its people.
The NCSC protects New Zealand's digital infrastructure. We are looking for a highly organised professional to provide seamless executive support to the Deputy Director‑General Cyber Security and to keep the Directorate running efficiently.
**What you'll do**:
Executive support
Prepare briefing packs, minutes and follow‑up actions for senior leadership, SLT and inter‑agency committees (NZSIS, GCSB, NZDF, etc.).
Arrange meetings, VTCs and conference facilities; distribute agendas and supporting material.
Business coordination
Maintain the Business Development & Delivery Lead's records and reports.
Organise Directorate‑wide workshops, inductions, conferences and other events.
Run the NCSC Business Support inbox, visitor‑access requests and logistics.
Stakeholder & relationship management
Build and maintain professional relationships with internal teams, intelligence partners and external agencies.
Represent the DDG's office with discretion and a customer‑focused attitude.
Continuous improvement
Identify and implement better processes and tools that improve the way the executive team works.
**Who you are**:
 4 + years' experience providing executive assistance at senior level (public‑sector or large‑scale organisation)
Demonstrated ability to prioritise competing demands and keep multiple calendars, travel plans and deadlines aligned.
Exceptional organisational skills - you can break complex programmes into clear, manageable steps and track progress reliably.
Excellent written and verbal communication; comfortable interacting with senior officials, partners and vendors.
High attention to detail and accuracy in documentation, reporting and minute‑
Self‑motivated, sound judgement and the confidence to make difficult decisions when required.
Ability to work independently and as part of a high‑performing team.
Ability to obtain and maintain a TSS security clearance
Why join NCSC?
Direct impact - Support the team that safeguards the nation's cyber environment.
Professional growth - Access training and pathways into cyber‑security and government operations.
Supportive culture - Collaborative, inclusive environment with flexible working hours.
Alongside getting to work with our talented people, we also offer a range of comprehensive benefits which include:
Medical Insurance and Vision Care packages
Enhanced employer contributions to your Kiwisaver
Generous Leave benefits, including additional paid days off and enhanced sick and parental leave
Childcare allowance for your preschoolers
Access to a free gym (Wellington only)
Opportunities for personal and professional growth and career pathways across the intelligence community
The expected appointment range for this role is $73,684 - $78,596 per anum.
Before you apply
Working within our unique environment means we have to ensure you're eligible for employment.
**You must**:
Have been a New Zealand Citizen for at least 10 years
OR
Hold a current NZ Residency Class Visa and ideally have been a citizen of the UK, USA, Canada or Australia for at least 10 years
Be eligible to obtain a Top Secret Special (TSS) security clearance
Ordinarily, this means you'll have a 15 year checkable background in countries NZSIS Vetting can make meaningful and reliable checks.
Applications close midnight Tuesday 30th September 2025
Job Details
Reference #
9126
Location(s)
Wellington
Salary
Band F $73,684 (90%) - $94,152 (115%)
Midpoint of the salary range (100%) reflects full competence in the role
Closes on
30 Sep 2025 23:55
Work type(s)
Permanent full-time
Job level(s)
Experienced
Expertise
Administration/Support