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Executive Coordinator

3 weeks ago

Wellington City, New Zealand NZ Ministry for Primary Industries Full time

**Job Title**:Executive Coordinator, New Zealand Food Safety (NZFS)

**Role type**: Permanent, full-time

**Location**: Wellington City

**Salary range**: GSR Range G: $66,331 - $77,226 depending on skills and experience

**Korero mo te turanga** - **About the role**

We are seeking an Executive Coordinator to join New Zealand Food Safety to support two directorates: _Assurance_ and _Food Science and Risk Assessment_

You'll be providing executive, diary and management support for two of our Directors and you'll be an important connection between the Directors and wider business. You will also be an integral part of our broader New Zealand Food Safety Support team who work together to ensure that effective administrative and logístical services are delivered across NZFS.

**As part of this role, you will**:

- Manage the Directors' daily schedules in line with their work priorities.
- Facilitate the smooth running of the Director's office by providing general administrative and logístical support.
- Coordinate corporate service management activities by assisting with budget, personnel and IT processes.
- Work flexibly and collaboratively with other Executive Coordinators and the broader Support team to ensure that support for New Zealand Food Safety is delivered effectively.
- Identify any relevant system and process improvement opportunities within the Directorate and Branch.

**Nga Pukenga me nga Wheako - Skills and experience**

In this role, you will have the opportunity to showcase your collaboration and organisational skills to provide a high level of support to our business. This position would suit a Support Officer, Administrator or Coordinator looking to further their career. The team will support learning opportunities across the branch and wider business.

**To be successful in this role, you will be able to demonstrate**:

- Prioritisation, planning, and work management skills in a fast-paced environment - all based on understanding the key priorities of the business.
- Good knowledge and experience in improving and implementing administration and business support systems and processes.
- Strong communication and interpersonal skills to foster collaboration.
- Experience of implementing electronic and physical records management.
- Strong understanding of MS Office products, e.g., Word, Excel, PowerPoint.

**Mo to matou Ropu - About the Team**

This is a Wellington based role reporting to the Director, Assurance and Director, Food Science and Risk Assessment. You will work alongside four other Executive Coordinators and an Executive Assistant who support the other NZSF directorates and the Deputy Director-General respectively.

New Zealand Food Safety are committed to creating an environment that promotes teamwork and collaboration, to ensure that everyone is contributing to our success and achieving collective goals.

**Kua rite koe mo tenei mahi whaitake? - Are you ready to make a difference?**

We are committed to being a good partner under Te Tiriti o Waitangi which includes working closely with iwi, hapu, whanau and hapori.

In your cover letter we'd like to know about you, your values; your interest and motivations for this role; the abilities, strengths, personal attributes and diverse perspectives you will bring to the role and this organisation, which may have also been gained outside of the workforce.

**Applications close at midnight on**Tuesday 04**th** February 2025.