Property and Fleet Coordinator

Become DOC's Property and Fleet Coordination superstar in the Lower North Island -support regional operations, drive seamless service delivery, and ensure project success in an impactful and rewarding role

$68,878.00 - $87,265.00
- Permanent full time, Palmerston North location preferred - however Napier, Masterton, Kapiti/Kenepuru, or Wellington will be considered

**Our vision: Nature is thriving in Aotearoa | Te Oranga o te Ao Turoa**

**The Department of Conservation Te Papa Atawhai (DOC) serves to protect and restore nature across Aotearoa. When nature thrives, we all thrive.**

**Ko ta Te Papa Atawhai he tiaki, he whakarauora ano hoki i te taiao puta noa i Aotearoa. He oranga taiao, he oranga tangata.**

**Mo te turanga | About the role**

Join DOC to make an impact for conservation in a role that keeps our regional property and fleet operations running smoothly and efficiently.

As Property and Fleet Coordinator you will support the smooth coordination and delivery of property and fleet management services across DOC's regional portfolio. This key position will help ensure business operations, project outcomes, and compliance are met, while liaising with both internal and external stakeholders to deliver exceptional service. You will be part of a team of Property and Fleet coordinators spread across Aotearoa.

The position will be focussed on:

- Coordinate property and fleet activities across the Lower North Island region and other locations as required, in line with national standards, collaborating with site leads and support officers to ensure seamless operations
- Provide project support for DOC's property and fleet portfolio, including regional coordination, assisting with project briefs, financials, schedules, and business cases
- Oversee residential tenancy management, including drafting agreements, managing data, and ensuring financial processes and reporting requirements are met
- Support the implementation and monitoring of property and fleet systems (including., SAP Plant Maintenance, tenancy management, fleet management services and telematics)
- Administer property and fleet operations regionally, ensuring accurate reporting, documentation, and logístical support
- Liaise with internal teams and external suppliers to resolve issues and ensure optimal service delivery across both property and fleet functions
Monitor and report on property and fleet performance, risks, and compliance to support continuous improvement

Some travel will be required to visit customers across the Lower North Island region (Napier - Wellington, potentially Chatham Islands).

**Click here for the Role Description**

**Nga pukenga me nga wheako | Skills and experience**

If you have some of the following, we are keen to hear from you:

- Understanding of fleet management services, including GPS tracking, servicing portals, fuel card management, and vehicle lease/disposal processes
- Expertise in fleet compliance, risk reporting, regional repairs, accident claims management, and CAPEX requests
- Strong knowledge of property facilities management, including coordinating schedules and managing contracts across commercial and residential properties
- Familiarity with residential tenancy obligations, FBT/PAYE/GST processes, and tenancy data management
- Proficient project coordination skills, including risk management, change requests, budget monitoring, and stakeholder engagement
- Advanced skills in administrative systems, supplier setup, and invoice coding
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, MS Project)
- Experience using property and fleet management software, including vehicle onboarding/offboarding, user setup, training, and helpdesk support
- Solid understanding of Health & Safety protocols, fleet insurance, NZTA audits, and DOC's compliance standards
- Strong attention to detail with the ability to produce accurate reports and maintain up-to-date data for decision-making
Full NZ Drivers License

**Mo te tima | About the team**

This role is part of the National Property and Fleet Team under the Asset Management Unit (AMU). TAMU brings all of DOC's asset portfolios under one Directorate. AMU delivers on Organisation Support's strategy to create a safe, compliant, and financially sustainable asset network that enables DOC Outcomes.

**He aha nga painga mou? | What's in it for you?**

DOC places importance on developing a culture where everyone can participate, thrive, and grow. We're working towards being an organisation that is diverse, equitable and inclusive by default. You can learn more about what we offer here.

We support flexible work arrangements for our kamahi who are working in a wide variety of roles and locations across Aotearoa. Flexible options will be considered based on your role and in discussion with your leader.

If you require any accommodations or adjustments during the recruitment process, please let us know.

The salary range for this position is **$68,878