Executive Assistant

Support Public Health Agency teams working on critical health equity priorities
- Use your excellent support, communication and administrative skills and make a direct contribution to the health and wellbeing of New Zealanders
- Salary midpoint of $70,106. Actual salary dependent on your experience

We have an opportunity someone who is excited about supporting three senior managers in the Public Health Agency who lead essential work on Māori and Pacific health equity, public health strategy and community sector stakeholder engagement.
This is an executive level support role that will enable you to contribute to and get directly involved in this work. The role would be most suited to someone who has experience in supporting multiple managers in what can sometimes be a fast-paced environment. Demonstrated experience with working in central government would be ideal, but this is not a necessity.
You will provide executive support to the people leaders for the Strategy, Monitoring and Engagement Group, the Pacific Health Team and the Hauora Māori Tūmatanui Team, as well as some administrative support to the wider groups.
Ko wai mātou - About us
At Manatū Hauora - Ministry of Health we are the kaitiaki of the health system, providing leadership and driving strategy and performance. We regulate the health sector and are the primary source of advice on health matters.
The Public Health Agency sits at the heart of Manatū Hauora and leads all public health and population health policy, strategy, regulatory, intelligence, surveillance and monitoring functions, and has a key role in providing advice to Ministers on all public health matters. It provides public health leadership across the health and disability sector and influences wider determinants of population health to enable people, their whānau and environments to be healthy and improve their wellbeing.
Ko ake mahi - What you'll do
- provide diary management with a strong focus on forward planning and time management, ensuring people leaders achieve their priorities
- make sound decisions about what information is needed by whom for effective administration of the group
- Liaise and interact with senior officials, Māori, Pacific and community leaders across the health system
- partner and collaborate with others across the Ministry and the wider health and community sector.

To perform this role effectively, your people skills will be paramount. You will be liaising with senior Māori and Pacific health leaders on behalf of your managers, therefore an understanding of cultural nuances is essential. You will be organised, motivated, approachable, able to build relationships and be eager to collaborate with others. You will demonstrate agility, initiative and a ‘can do' attitude.
If you enjoy working in a supportive, dynamic and fast-paced environment where one day is never the same as another, then please apply.
Ko pūkenga - What you'll bring
- Previous experience in a Personal Assistant or Executive Assistant role providing support to a senior executive and their team
- Advanced skills in the MS Office Suite, including Sharepoint
- Excellent organisational skills along with the ability to think ahead, use initiative, establish priorities and meet deadlines whilst preserving the highest levels of accuracy and confidentiality
- An understanding of kawa and tikanga and a commitment to Te Tiriti o Waitangi, working in partnership with Māori
- An understanding and appreciation of Pacific Island cultures, communities, and varying perspectives.
- Previous experience, or a commitment and openness to learn, using your cultural competencies to support health equity activities with priority populations
- Excellent interpersonal, oral and written communication skills and the capacity to manage relationships at all levels, including with senior Ministry officials and with health sector leaders

Ko mātou me tō matou whare - What we bring
Unlock your career potential at Manatū Hauora, where you'll discover a world of opportunities for personal and professional growth. We're not just a workplace; we're a whanau that values your well-being and the importance of work-life balance. At Manatū Hauora, diversity and inclusion are woven into the fabric of our culture, ensuring that every voice is heard and every perspective matters. Your wellness is our priority, with comprehensive support and resources to keep you thriving. Join us today and be part of a team dedicated to improving healthcare.
Ngā Uaratanga - Our values
Our Values underpin how we work together and with the health and disability sector, public service colleagues and communities.
- Manaakitanga (Listen on Māori Dictonary.co.nz) - we show care, inclusion respect, support, trust, and kindness to each other
- Kaitiakitanga (Listen on Māori Dictionary.co.nz) - we preserve and maintain an environment that enables the Ministry and our people to thrive
- Whakapono (Listen on Māori Dictionary.co.nz) -