Administrator (Wellington)

5 days ago

Wellington City, New Zealand University of Otago Full time

**_____**

** DIVISIONAL SERVICES & ADMINISTRATION | WHAKARATONGA TARI ME TE WHAKARITENGA**
**UNIVERSITY OF OTAGO, WELLINGTON | ŌTĀKOU WHAKAIHU WAKA, PŌNEKE**

** Who we are/Mō te tīma**

At the University of Otago Wellington campus, we teach medicine, radiation therapy, physiotherapy, postgraduate qualifications and papers, and undertake a wide variety of health-based research.

We are proud to be a part of New Zealand’s first medical school and have been providing New Zealand with a highly qualified health professional workforce since 1875.

Our Campus is supported by a team of highly skilled professional staff, working to deliver an unparalleled student and staff experience; this is achieved through the delivery of high quality and effective administration support to our internal and external customers.

** About the role/Te mahi**

Are you an exceptional administrator who wants to play a vital part in the education of New Zealand’s future health professionals and support some of New Zealand’s best health researchers? If so, this is the job for you

In these administrator roles you will provide proactive teaching, timetabling and administrative support while becoming a trusted point of contact for a range of students, staff and visitors.

Key tasks may include:

- Providing administration support including document drafting, minute taking, and records management.
- Coordinating the rosters of students in academic and clinical settings.
- Providing teaching, timetabling, clinical placement coordination.
- Coordinating student assessments.
- Using University systems to maintain databases, extracting data, providing reports and other relevant data.

Along with excellent administration and coordination skills, a strong customer service focus is critical to success in this role.

** Your skills and experience/Kā pūkeka me kā wheako**
- Proven experience in a busy administration role.
- A passion for delivering exceptional assistance to customers.
- Proficiency in the Microsoft Office suite of programmes.
- Have exceptional communication skills, be a team player and a keen learner.

** Further details/Pūroko**

We are offering two permanent positions based in Wellington: one at 30 hours per week (0.8 FTE), and one role at 37.5 hours per week (1.0 FTE). Applicants are kindly requested to indicate their preferred position in their cover letter.

The appointment range for the roles is Level 4 $63,508 to $68,185. Top of Range $73,640 (pro-rata).

The salary range for Kaiwhakahaere Tari roles are $69,931 to $80,285 (pro rata).

The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected.

For further information, please contact Matt Foster or Kerrie Harford via the contact details.

** Application/Tono**

Applications quoting reference number 2501595 will close Sunday, 23 November 2025.

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