Schools' Liaison Administrator

1 week ago

Wellington City, New Zealand University of Otago Full time

Schools' Liaison Administrator (Wellington)
- 2200143

**SCHOOLS’ LIAISON**
**EXTERNAL ENGAGEMENT DIVISION**

**_About us/Mō mātou_**

Founded in 1869, the University of Otago is New Zealand's first university. It has a strong teaching and research tradition and well-established national and international linkages. It is also one of New Zealand's largest universities, with over 20,000 students, assets in excess of $2.0 billion and 4,000 full time equivalent staff based in Dunedin, Christchurch, Wellington, Auckland and Invercargill.

Ranked within the top 1% of universities in the world, the University of Otago recognises that our staff are the key to our success.

The University of Otago Schools’ Liaison team of twelve has offices in Auckland, Wellington and Dunedin. We visit secondary schools all over New Zealand during terms one and two each year to let senior students know about the opportunities for living and learning at Otago. Then we return in terms three and four to help students plan their studies.

**_The role/Te mahi_**

As the Liaison Administrator for the Wellington Schools’ Liaison Office, you will provide a friendly, professional first point of contact for secondary school students and their parents, as well as secondary school staff.

Key tasks include:

- Providing administrative support for the two Liaison Officers based in Wellington including managing their travel, events and school visit bookings.
- Providing support to the Auckland-based Head of Schools’ Liaison as required.
- Working closely with the two other administrators in the team (Auckland and Dunedin based) to coordinate dissemination of information and marketing collateral to our offices, schools and students.
- Providing administrative support for our on campus programmes.
- Developing and maintaining positive working relationships with key stakeholders such as school Career Advisers and University staff.

The role involves some travel, with trips to Dunedin for team meetings, as well as other centres to support Schools’ Liaison events.

**_Skills and experience/Kā pūkeka me kā wheako_**

To be successful in this role, you will need to demonstrate:

- Relevant administration experience in a busy role and the ability to work independently.
- High level computer abilities, including experience in the use of databases and spreadsheets.
- A positive and collegial attitude, alongside excellent self-management skills.
- Basic project management or events skills.
- Basic knowledge of Te Reo and Tikanga is an advantage in this role.
- Physically capable of packing and lifting heavy boxes.

The role requires some evening work, and occasional out-of-town travel (you must hold a clean, full driving licence).

**_Further details/Pūroko_**

This is a full-time, permanent role.

**_Application/Tono_

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