Administrator - , Wellington

DIVISIONAL SERVICES & ADMINISTRATION | WHAKARATONGA TARI ME TE WHAKARITENGA

UNIVERSITY OF OTAGO, WELLINGTON | ŌTĀKOU WHAKAIHU WAKA, PŌNEKE

Who we are/Mō te tīma

At the University of Otago Wellington campus, we teach medicine, radiation therapy, physiotherapy, postgraduate qualifications and papers, and undertake a wide variety of health-based research.

We are proud to be a part of New Zealand's first medical school and have been providing New Zealand with a highly qualified health professional workforce since 1875.

Our Campus is supported by a team of highly skilled professional staff, working to deliver an unparalleled student and staff experience; this is achieved through the delivery of high quality and effective administration support to our internal and external customers.

About the role/Te mahi

Are you an exceptional administrator who wants to play a vital part in the education of New Zealand's future health professionals and support some of New Zealand's best health researchers? If so, this is the job for you

In these administrator roles you will provide proactive teaching, timetabling and administrative support while becoming a trusted point of contact for a range of students, staff and visitors.

Key tasks may include:

•    Providing administration support including document drafting, minute taking, and records management.

•    Coordinating the rosters of students in academic and clinical settings.

•    Providing teaching, timetabling, clinical placement coordination.

•    Coordinating student assessments.

•    Using University systems to maintain databases, extracting data, providing reports and other relevant data.

Along with excellent administration and coordination skills, a strong customer service focus is critical to success in this role.

Your skills and experience/Kā pūkeka me kā wheako

We are looking for candidates who have:

•    Proven experience in a busy administration role.

•    A passion for delivering exceptional assistance to customers.

•    Proficiency in the Microsoft Office suite of programmes.

•    Have exceptional communication skills, be a team player and a keen learner.

If you have outstanding organisation and administration skills and want to be part of a team that provides the essential administration support to our undergraduate medical degree programmes, apply now

Further details/Pūroko

We are offering two permanent positions based in Wellington: one at 30 hours per week (0.8 FTE), and one role at 37.5 hours per week (1.0 FTE). Applicants are kindly requested to indicate their preferred position in their cover letter.

The appointment range for the roles is Level 4 $63,508 to $68,185. Top of Range $73,640 (pro-rata).

You must have the right to live and work in New Zealand to apply for this job.

We are also seeking candidates for Kaiwhakahaere Tari positions, which supports the implementation of our Māori Strategic Framework. If you are interested in this position, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process.

The salary range for Kaiwhakahaere Tari roles are $69,931 to $80,285 (pro rata).

The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected.

Application/Tono

To submit your application (including CV and cover letter) please click the apply button below.

Applications quoting reference number will close Sunday, 23 November 2025.

Applications will be reviewed as submitted and candidates may be invited to interview immediately. The University reserves the right to close this vacancy at any time.