Executive Support Specialist

3 days ago

Auckland, Auckland, New Zealand Wonder Consulting Full time

About This Role

As a key member of the Wonder Consulting team, you will play a vital role in supporting our managers in their daily operations.

Main Responsibilities

  • Manage and maintain the diaries of our managers, including making appointments and arranging travel.
  • Respond to messages, answer queries, and screen telephone calls and visitors.
  • Organize meetings, conference calls, hui, and conferences.
  • Take minutes and provide dictation services.
  • Conduct research, prepare, and format emails, letters, reports, and other documents.
  • Compile monthly reports, budgets, financial data, and presentations.

Requirements

  • Knowledge of our organization and the roles of other staff members.
  • Strong writing skills, including report writing.
  • Understanding of financial reporting and budgeting.
  • The ability to stay up-to-date with changes in office technology.
  • Staff and project management skills.
  • Research skills.

Personal Qualities

  • Excellent planning, organization, and time management skills.
  • Ability to interact effectively with people from diverse cultural backgrounds and at all levels of management.
  • A friendly and helpful demeanor.
  • A high level of accuracy and attention to detail.
  • Diplomacy and discretion, with good judgment.
  • Skilled in decision-making and problem-solving.
  • Ability to show initiative and work well under pressure.

Work Environment

  • Regular office hours, with occasional longer hours, evenings, and weekends, or part-time work.
  • Work in an office setting.
  • May work in stressful conditions if supporting managers in high-pressure roles.
  • Occasional local or overseas travel for meetings or conferences.

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