Executive Support Specialist
3 weeks ago
About This Role
As a key member of the Wonder Consulting team, you will play a vital role in supporting our managers in their daily operations.
Main Responsibilities
- Manage and maintain the diaries of our managers, including making appointments and arranging travel.
- Respond to messages, answer queries, and screen telephone calls and visitors.
- Organize meetings, conference calls, hui, and conferences.
- Take minutes and provide dictation services.
- Conduct research, prepare, and format emails, letters, reports, and other documents.
- Compile monthly reports, budgets, financial data, and presentations.
Requirements
- Knowledge of our organization and the roles of other staff members.
- Strong writing skills, including report writing.
- Understanding of financial reporting and budgeting.
- The ability to stay up-to-date with changes in office technology.
- Staff and project management skills.
- Research skills.
Personal Qualities
- Excellent planning, organization, and time management skills.
- Ability to interact effectively with people from diverse cultural backgrounds and at all levels of management.
- A friendly and helpful demeanor.
- A high level of accuracy and attention to detail.
- Diplomacy and discretion, with good judgment.
- Skilled in decision-making and problem-solving.
- Ability to show initiative and work well under pressure.
Work Environment
- Regular office hours, with occasional longer hours, evenings, and weekends, or part-time work.
- Work in an office setting.
- May work in stressful conditions if supporting managers in high-pressure roles.
- Occasional local or overseas travel for meetings or conferences.
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