Executive Support Specialist

6 days ago


Auckland, Auckland, New Zealand 6 Meter Construction Ltd Full time

We are seeking an Executive Support Specialist to join our team at 6 Meter Construction Ltd. This role involves providing administrative support to our Licensed Insurance Broker, ensuring seamless daily operations.

About the Role

This is a dynamic and fast-paced position that requires strong organisational skills, attention to detail, and excellent communication abilities.

Key Responsibilities:

  • Manage the broker's calendar on a daily basis, coordinating appointments and meetings.
  • Arrange video conferencing calls and schedule diary entries.
  • Process emails and phone calls, capturing important information and follow-up actions.
  • Take minutes during meetings, maintaining accurate records of discussions and decisions.
  • Establish and maintain a filing system, handling day-to-day filing tasks.
  • Coordinate travel arrangements, book meetings and events, and order office supplies as needed.
  • Process expenses, scanning receipts and maintaining accurate records.

Requirements:

  • Diploma in Arts, Business or Management, or three years of relevant working experience.
  • Proven administrative and organisational skills, with expertise in MS Office.
  • Experience supporting multiple partners in a high-pressure professional environment.
  • Excellent time management skills, with the ability to work under tight deadlines.
  • Strong attention to detail and analytical skills.
  • Effective communication and leadership abilities, with a proactive approach to problem-solving.

Estimated Salary: £25,000 - £35,000 per annum



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