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Administrative Support Specialist

2 weeks ago

Queenstown, New Zealand National University Hospital Full time

National University Hospital Overview

Our hospital is dedicated to delivering exceptional patient care, conducting innovative research, and educating the next generation of healthcare professionals. We pride ourselves on being a vibrant and inclusive workplace, where expertise, knowledge, and compassion come together.

We strive to create a transformative healthcare experience for our patients and professionals alike. As a team, we are passionate about pushing boundaries, fostering growth, and driving progress in the field of healthcare.

Job Description

This role is an exciting opportunity to join our dynamic team as an Executive Assistant to the Head of Department (HOD) of Urology. The successful candidate will provide administrative and operational support to the HOD and the department, ensuring seamless day-to-day operations and contributing to the delivery of high-quality patient care.

Key Responsibilities

  1. Manage the HOD's calendar, coordinate meetings, and ensure timely follow-up.
  2. Disseminate information internally and externally, supporting the HOD in communication efforts.
  3. Provide administrative support, including leave and on-call roster management, claims and honorarium processing, training records maintenance, and onboarding new clinicians.
  4. Assist the HOD and clinicians with travel conference logistics when necessary.
  5. Monitor department fund expenditure, clinical training funds, and staff funds.
  6. Point of contact for asset management, IT asset, and procurement matters for the department.
  7. Collate and input MOPEX assessment data for the HOD.