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Senior Project Administrator

1 week ago

Wellington, Wellington, New Zealand Talent Vault Group Full time

Be part of our clients Technology Delivery Portfolio in Wellington. This is an opportunity to work with a leading technology delivery portfolio and contribute to the growth and success of our clients.

  • Contract Duration: 6 months (with potential extension)
  • Start Date: ASAP
  • Location: Wellington (Hybrid – 1 day WFH)

Key Responsibilities:

  • Provide high-level administrative support to the Portfolio team, ensuring seamless project operations and exceptional client satisfaction.
  • Coordinate meetings, prepare agendas, distribute materials & take minutes, facilitating effective communication and decision-making among team members.
  • Assist with financial management, including purchase orders, invoices, and contracts, maintaining accurate records and ensuring compliance.
  • Maintain project artefacts – risk registers, issue logs, action trackers – to ensure transparency and accountability.
  • Update project lists & reports for project and financial tracking, providing valuable insights for informed decision-making.
  • Support recruitment & onboarding for contractors and vendors, streamlining the process and ensuring timely completion.
  • Work with Microsoft Suite, Jira, Oracle, Helix (Remedy), Planview, leveraging technology to enhance productivity and efficiency.
  • Run SAFe ceremonies & support Agile project practices, promoting collaboration and continuous improvement.

Ideal Candidate:

  • Strong project/programme coordination experience, with a proven track record of delivering results.
  • Proficient in financial management & reporting, with expertise in maintaining accurate records and ensuring compliance.
  • Exceptional communication & interpersonal skills, with the ability to build strong relationships with stakeholders.
  • Detail-oriented, highly organised, and able to manage priorities effectively, ensuring timely completion of tasks.
  • Experience in IT services/public sector is a plus.

Please note that due to the urgency of the role, we will NOT be accepting overseas-based candidates.

Only online applications will be accepted.

Talent Vault Group embraces diversity and is a member of Diversity Works. We believe an inclusive workplace that respects the diverse qualities, differences, and values of its people leads to innovation and brings great benefits to any organisation. We encourage Maori and Pacifica people to consider a career in technology.