Administrative Support Coordinator

5 days ago


Wellington, Wellington, New Zealand Talent Vault Group Full time

About this Role:

Job Description

We are seeking a highly skilled Programme Management Specialist to join our team in Wellington. The successful candidate will be responsible for providing administrative support to the Portfolio team, ensuring seamless project operations and exceptional client satisfaction.

  • Contract Duration: 6 months (with potential extension)
  • Start Date: ASAP
  • Location: Wellington (Hybrid – 1 day WFH)

Key Responsibilities:

  • Administering project activities, including meeting coordination, agenda preparation, material distribution, and minute-taking.
  • Financial management, encompassing purchase orders, invoices, contracts, and record maintenance.
  • Maintaining project artifacts, such as risk registers, issue logs, action trackers.
  • Project list and report updates for tracking project and financial performance.
  • Recruitment and onboarding support for contractors and vendors.
  • Utilizing Microsoft Suite, Jira, Oracle, Helix (Remedy), Planview, and other tools to optimize productivity and efficiency.
  • SAFe ceremony facilitation and Agile project practice implementation.

Requirements:

  • Proven experience in programme management and coordination.
  • Expertise in financial management and reporting.
  • Exceptional communication and interpersonal skills.
  • Highly organized and detail-oriented, with excellent priority management.
  • IT services or public sector experience is advantageous.

Please note that due to the urgent nature of the role, only local candidates will be considered.

Online applications only.

Talent Vault Group fosters an inclusive environment that celebrates diversity and promotes innovation. We encourage individuals from diverse backgrounds to pursue careers in technology.



  • Wellington, Wellington, New Zealand New Zealalnd Government Full time

    Our RoleWe are seeking a highly organized and proactive individual to support our leaders and teams in the delivery of key initiatives.This is an exceptional opportunity for a talented administrative professional to make a real impact and contribute to the success of our organization.The ideal candidate will have a proven track record of providing...


  • Wellington, Wellington, New Zealand Mitre 10 Full time

    Company Overview:Mitre 10 is a leading home improvement store on the Kapiti Coast, committed to providing excellent customer service and quality products.Our vision is to be the go-to destination for DIY enthusiasts and homeowners alike.Job Description:This part-time Administration Team Member position offers a variety of responsibilities, ensuring no two...


  • Wellington, Wellington, New Zealand Skills Update Full time

    We are seeking a highly organized Administrative Coordinator to join our team at Skills Update. This role will involve providing administrative support to our staff and assisting with various tasks related to job listings.Key ResponsibilitiesManage job listings, including creating and updating job postingsProvide administrative support to the team, including...


  • Wellington, Wellington, New Zealand Parkerbridge Full time

    Parkerbridge seeks a detail-oriented Administrative Coordinator to provide administrative support to our team in Wellington CBD. In this role, you will be responsible for preparing, delivering, and managing high-quality administrative support services to managers, including creating court memos and non-evidential documents, coordinating affidavits, and...


  • Wellington, Wellington, New Zealand Bi Incorporated Full time

    **About the Role**We are seeking a highly skilled and organized Administrative Coordinator to join our team. As an Administrative Coordinator, you will provide administrative support to our Intensive Supervision Appearance Program (ISAP) office.**Key Responsibilities**Greet and communicate with ISAP program participants, community visitors, agency personnel,...


  • Wellington, Wellington, New Zealand Ministry for Primary Industries (MPI) Full time

    This exciting opportunity is for an Administrative Support Specialist to join the MPI team. The successful candidate will be responsible for providing administrative and coordination support across various HR tasks and teams.About the Role:The ideal candidate will have experience in an administrative or coordinator role, preferably in the public or private...


  • Wellington, Wellington, New Zealand Ministry Of Business, Innovation And Employment Full time

    Discover a fulfilling career with purpose at the Ministry of Business, Innovation and Employment. We are seeking an organised and proactive Administrative Coordinator to join our new Insights Unit in Wellington.About the Role:This role reports to the Head of Insights and two Managers, providing high-quality administrative support across various policy...


  • Wellington, Wellington, New Zealand ParkerBridge Full time

    Are you a detail-oriented and highly organized professional looking for your next opportunity? We are currently looking to connect with new and old talent within the Wellington market. We are seeking expressions of interest from Administrator and Coordinator SuperstarsWhat you would be doingFrom team administrators and coordinators to office management, we...


  • Wellington, Wellington, New Zealand Department Of Corrections Nz Full time

    Key ResponsibilitiesThe successful candidate will be responsible for providing high-quality project coordination, expertise, and administration support for the Senior Project Manager. This will include:Assisting with work plans and schedules, coordinating and maintaining workstream plans.Supporting the management of all aspects of the procurement...


  • Wellington, Wellington, New Zealand Ministry For Primary Industries (Mpi) Full time

    **Key Responsibilities**As a People Hub Coordinator at MPI, you will be responsible for providing administrative and coordination support across various HR tasks and teams. This will include:Supporting a broad range of HR-related tasks in a fast-paced and agile environment.Using your highly organised and customer-focused skills to create positive...


  • Wellington, Wellington, New Zealand Parkerbridge Full time

    Are you a detail-oriented and highly organized professional looking for your next opportunity?We are currently looking to connect with new and old talent within the Wellington market.We are seeking expressions of interest from Administrator and Coordinator SuperstarsWhat you would be doingFrom team administrators and coordinators to office management, we...


  • Wellington, Wellington, New Zealand Department Of Corrections Nz Full time

    Job DescriptionWe are looking for a skilled Project Administrator to join our team in Wellington. As a Project Administrator, you will provide comprehensive administrative support to the Programme team, including managing diaries, coordinating meetings and travel, and handling logistics.Key ResponsibilitiesManage diaries, coordinate meetings and travel, and...


  • Wellington, Wellington, New Zealand AgResearch Limited Full time

    At AgResearch Limited, we are seeking a highly skilled and experienced Executive Assistant to join our team. As an integral part of our organisation, you will provide critical administrative support to ensure smooth day-to-day operations.The RoleYou will be responsible for providing high-quality, confidential administration, managing correspondence, and...


  • Wellington, Wellington, New Zealand Department of Corrections NZ Full time

    Join Our Team and Make a DifferenceThe Department of Corrections NZ is committed to improving the safety and well-being of New Zealand communities. As a Project Coordinator, you will play a key role in supporting critical infrastructure projects within a large-scale programme.You'll work closely with Project Managers to maintain project plans, coordinate...


  • Wellington, Wellington, New Zealand Tangram Full time

    About the RoleMitigating complexity and ensuring seamless office operations is a vital part of this position. The successful candidate will be responsible for managing day-to-day administrative tasks, including ordering supplies, responding to queries, and providing backup support for various administrative roles.Your Key DutiesThis part-time role involves a...


  • Wellington, Wellington, New Zealand New Zealand Government Full time

    **Job Description**We are seeking a highly motivated and organized individual to fill the position of Administrative Coordinator - Senior Executive. In this role, you will provide administrative support to our senior executives, coordinate meetings and events, and maintain accurate records.The successful candidate will have excellent communication and...


  • Wellington, Wellington, New Zealand Consumer NZ Full time

    About Consumer NZWe're a non-profit organisation dedicated to making New Zealanders' lives better.We've been innovating and focusing on new ways of working for over 60 years. We strive to get our consumers the best possible deal.About the roleWe're seeking an organised and proactive Operations Coordinator & Administrator to provide essential support to our...


  • Wellington, Wellington, New Zealand New Zealand Government Full time

    About us: The Ministry of Social Development is a people-centred organisation.We're in communities across the motu, working with partners to help New Zealanders be safe, strong and independent.We provide social policy and advice to government and assistance, including income, employment and housing support to people of all ages, families, whanau and...


  • Wellington, Wellington, New Zealand Independent Schools of New Zealand Full time

    Job DescriptionThe Programme Co-ordinator will be responsible for coordinating and supporting various educational programmes, events, and initiatives. The successful candidate will play a pivotal role in ensuring effective administration, smooth communication, and seamless project management for our PLD programme and networking events.Required Skills and...


  • Wellington, Wellington, New Zealand Department Of Corrections Nz Full time

    About the Role:The Christchurch Men's Prison (CMP) Redevelopment Programme is a major initiative aimed at transforming the correctional system. As a Project Administrator, you will play a crucial role in supporting the Programme team in achieving this goal.Key Responsibilities:Manage diaries and coordinate meetings and travelHandle logistics and prepare...