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Administrative Support Specialist

1 week ago

Wellington, Wellington, New Zealand Consumer NZ Full time

About Consumer NZ

We're a non-profit organisation dedicated to making New Zealanders' lives better.

We've been innovating and focusing on new ways of working for over 60 years. We strive to get our consumers the best possible deal.

About the role

We're seeking an organised and proactive Operations Coordinator & Administrator to provide essential support to our Executive Leadership Team, Board, and wider organisation in a fixed-term position for 12 months.

Key responsibilities include:

  1. Providing administrative assistance to the CEO and other senior staff members, including calendar management, travel arrangements, document preparation, meeting coordination, minute-taking, event planning, and general support as needed.
  2. Oversight of office supplies, contracts, supplier relationships, recycling, meeting room bookings, and carpark roster to ensure seamless day-to-day operations.
  3. Supporting the Board by managing Board papers, organising meetings and travel, producing minutes, and ensuring a smooth election process for new members.
  4. Assisting with recruitment processes, coordinating staff inductions, maintaining personnel records, and ensuring policies are read and signed.

Required skills and qualifications include:

  • Strong knowledge of administration best practices and business operations.
  • Exceptional organisational and time-management skills, with the ability to prioritise effectively and juggle multiple tasks.
  • Excellent oral and written communication skills, with the ability to take high-quality, detailed minutes and troubleshoot basic IT user issues.
  • A keen eye for accuracy and attention to detail, with strong project management and event planning skills.
  • High proficiency in Microsoft Suite and familiarity with recruitment and induction processes.

Benefits of working for Consumer NZ include:

The opportunity to work for a purpose-driven organisation that makes a positive impact on New Zealanders' lives.

A dynamic and innovative work environment that encourages collaboration and continuous improvement.

A competitive salary and benefits package that reflects your value to the organisation.