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Senior Administrative Coordinator

3 weeks ago

Auckland, Auckland, New Zealand Boston Consulting Group (Bcg) Full time

About Us:

Boston Consulting Group (BCG) is a global management consulting firm that partners with leaders in business and society to drive growth, improve public institutions, and enhance human well-being.

We help our clients address their most pressing challenges and seize their greatest opportunities through strategy development, innovation implementation, and organizational transformation.

  • Our Mission: We aim to be the leading management consulting firm in the world, known for exceptional expertise, integrity, and professionalism
  • Our Values: Client satisfaction, continuous learning, respect for individuals, teamwork, collaboration, and sustainability
About the Role:

We are seeking an Executive Assistant to provide high-level support to senior consulting leaders. As a key member of our team, you will be responsible for managing complex calendars, scheduling, and prioritizing commitments across multiple time zones.

You will arrange detailed travel logistics, including flights, accommodation, visas, and itinerary management in compliance with company policy. Additionally, you will coordinate internal and external meetings, ensuring smooth execution, including agenda preparation, materials, and venue arrangements.

Your responsibilities will also include managing corporate expenses, including AMEX reconciliations, invoicing, expense tracking, and timesheet submissions. You will provide high-level administrative support to advance stakeholders' commercial agendas, demonstrating a clear understanding of client and case requirements.

As a trusted advisor, you will act as a key liaison between senior leaders, case teams, and external stakeholders to facilitate efficient communication and logistical support.

Key Responsibilities:
  • Provide proactive, high-level executive support to senior consulting leaders
  • Manage complex calendars, scheduling, and prioritizing commitments across multiple time zones
  • Arrange detailed travel logistics, including flights, accommodation, visas, and itinerary management
  • Coordinate internal and external meetings, ensuring smooth execution
  • Manage corporate expenses, including AMEX reconciliations, invoicing, expense tracking, and timesheet submissions
  • Provide high-level administrative support to advance stakeholders' commercial agendas
  • Act as a key liaison between senior leaders, case teams, and external stakeholders
What You'll Bring:
  • Proven experience in providing comprehensive executive support to numerous stakeholders
  • Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, and Word)
  • Exceptional organisational skills with a proven ability to manage priorities and meet tight deadlines effectively
  • Strong communication and interpersonal abilities, marked by responsiveness, intuition, and high emotional intelligence
  • A proactive and enthusiastic team player who actively seeks opportunities to contribute and assist colleagues
  • Demonstrated expertise in relationship management, acting as a reliable point of contact for both internal and external stakeholders
  • Commitment to delivering excellence in service, with a focus on attention to detail and quality
  • Highly adaptable and flexible, thriving in dynamic and fast-paced environments with a positive and solution-oriented mindset