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Clinical Support and Administration Officer

1 week ago

Queenstown, New Zealand National University Hospital Full time

National University Hospital's Mission

Our mission is to deliver exceptional patient care, conduct innovative research, and educate the next generation of healthcare professionals. We strive to create a transformative healthcare experience for our patients and professionals alike, fostering a culture of collaboration, innovation, and continuous learning.

We believe in empowering our employees to grow professionally and personally, offering a range of opportunities for education and development, mentorship, and leadership initiatives. Our employees enjoy a supportive and inclusive work environment, where they can thrive and make meaningful contributions.

Job Details

This role is an exciting opportunity to join our dynamic team as an Executive Assistant to the Head of Department (HOD) of Urology. The successful candidate will provide administrative and operational support to the HOD and the department, ensuring seamless day-to-day operations and contributing to the delivery of high-quality patient care.

Key Responsibilities

  1. Manage the HOD's calendar, coordinate meetings, and ensure timely follow-up.
  2. Disseminate information internally and externally, supporting the HOD in communication efforts.
  3. Provide administrative support, including leave and on-call roster management, claims and honorarium processing, training records maintenance, and onboarding new clinicians.
  4. Assist the HOD and clinicians with travel conference logistics when necessary.
  5. Monitor department fund expenditure, clinical training funds, and staff funds.
  6. Point of contact for asset management, IT asset, and procurement matters for the department.
  7. Collate and input MOPEX assessment data for the HOD.