Business Services Coordinator

4 days ago

Auckland, Auckland, New Zealand Mott Macdonald Full time

Mott MacDonald NZ is a dynamic and innovative engineering, management and development consultancy working with high profile clients across Aotearoa.
We are a wholly independent, employee-owned company with strong local leadership and autonomy.We have a supportive and collaborative culture which values equality and diversity, and we take proactive steps to create an inclusive workplace.We are a team of 300+ employees, located in Wynyard Quarter, Central Auckland and have an exciting opening for a vibrant, professional and proactive Business Services Coordinator.
This role requires someone with strong organisation skills to manage a range of tasks that support the Transport team.The role:Reporting to the Transport Market lead, this role offers the opportunity for you to demonstrate fresh ideas and support our business across a range of bids and proposals, marketing, and administration projects for the Transport team.
You will be working closely with our Proposals Manager NZ and the wider administration team to help deliver this range of work.
To take the next step in your career and to take ownership of this newly created role, please apply nowWhat you would do:Prepare on-brand PowerPoint presentations, client-tailored capability documents and industry leading marketing materials.Implement best practice in developing end-to-end proposals by using our templates, tools, tone of voice and brand guidelines.Effectively communicate and collaborate with key project experts to deliver timely and high-quality submissions.Coordinate office and staff events and meetings.Coordinate and implement marketing requirements for the sector and collaborate with the Marketing and Communications team.Coordinate the timely preparation of industry award submissions, including updating the annual program register of award opportunities, and collecting and collating content from across the business.Source content and craft messaging for internal team presentations, e-newsletters, and other market-specific internal communications.At Mott MacDonald we foster a supportive and collaborative culture.
The role will encompass the above responsibilities in addition to supporting broader day-to-day administration functions of the office.It would be great if you could bring previous experience in supporting proposal development, bid coordination, creation of templates and graphics, and document formatting.
Your eye for detail and engaging communication skills will help you succeed in this role.
Proficiency with the Microsoft Office suite of programs, and established record keeping skills would be great assets to have for this role.Our values, culture, and benefitsWe put Equality, Diversity, and Inclusion at the heart of our organisation, and we champion a diverse and inclusive workplace and strive to create spaces of belonging for our colleagues.The company perksUp to 5% employer KiwiSaver contributionAgile workingCompetitive salary and group bonus incentive schemeLife, personal accident, and salary continuance insuranceOptions to purchase additional annual leaveSocial events and company outingsCoaching and mentoringYou've got thisWe're always on the lookout for talented people who share our values to join our team and contribute to our culture - connect with us to find out how.Equality, diversity and inclusionWe put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all.
We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments.
We embrace agility, flexibility and trust.
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