Business Operations Coordinator for CEO

3 days ago


Auckland, Auckland, New Zealand The Professional Builder Full time

We're seeking a highly organized and tech-savvy Business Operations Coordinator to support our CEO & GM. In this role, you will be responsible for coordinating meetings, booking travel, preparing documents, and providing exceptional administrative support.

Responsibilities:
  • Meeting Coordination: Manage calendars, coordinate meetings, and book travel arrangements.
  • Communications: Handle internal and external communications, including email, phone calls, and correspondence.
  • Document Preparation: Prepare and distribute meeting notes, reports, and presentations.
  • Personal Support: Assist with personal errands, such as scheduling services and making purchases.
  • Process Improvement: Identify opportunities to streamline processes and implement changes.
  • Recruitment Support: Collaborate with the operations team to recruit top talent.

What We're Looking For:

  • 5+ years of experience supporting senior executives.
  • Auckland-based, with flexibility to work in the CBD 2 days a week and 3 days flexi.
  • Exceptional organizational and time-management skills.
  • High emotional intelligence and ability to build strong relationships.
  • Proficiency in Microsoft Office and project management tools.
  • Bachelor's degree in Business Administration or related field (preferred).

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