Project Support Coordinator

1 week ago


Auckland, Auckland, New Zealand University Of Auckland Full time

Wharaurau works to improve the mental health and wellbeing of infants, children, adolescents and youth, and those who care for them, by providing workforce development within the mental health and addiction sector in Aotearoa.
Through UniServices, a wholly owned social impact company of Waipapa Taumata Rau, University of Auckland, we are contracted by Health New Zealand | Te Whatu Ora and the Ministry of Education to grow the capacity and capability of the infant, child, adolescent, youth and whanau mental health and addictions workforces.
We offer a range of e-Learning courses, training, webinars and service supports that are government funded and free to access.Job DescriptionPermanent, fulltime, Auckland basedCoordination of both online and in-person eventsA great opportunity to support projects and our national teamThe opportunityAre you confident, tech savvy and agile, with a mature attitude, organized and calm, and an eye for detail?
Do you have digital tool skills or the ability to learn (i.e., CRM, event management, PeopleSoft finance or similar)?
Do you have experience in coordinating in-person events, webinars, and livestreaming?
We have a great opportunity to join our team in our Auckland Office.Come and join our diverse and supportive team at Wharaurau in our Project Support Coordinator role
You will be part of a national team, coordinating online and in-person events nationally, providing admin and project financial support as well as internal and external support across digital systems and platforms.
This is a great opportunity to work for a positive and passionate organization and gain exposure to projects of national significance that genuinely make a difference.
You will have good experience and be keen to continue to learn.Key responsibilities:Ensure all events are communicated effectively with all stakeholders including presenters, panelists, and the professional mental health workforce.Ensure all venues, online platforms, and catering are booked on time and within budget.Coordinate events and troubleshoot IT issues, facilitate breakout rooms, and host webinars.Set up and support all events including pre and post activities.Ensure venues and online platforms meet the requirements for attendees.Arrange travel requirements for external stakeholders.Record and film events and obtain media consents.Edit and upload filmed events to social media.Process invoices for approval and payment.Provide internal and external customer support.Identify and coordinate continuous improvement initiatives.QualificationsYour skills and experience:It is essential for you to hold:Experience and ability to plan, coordinate, scope, communicate, and support events.Ability to problem-solve issues around setup, on-the-day support, and pre/post event coordination.Proficiency with the Microsoft Office suite.Experience and ability to use Premiere Pro, Vimeo, InDesign, and Canva to edit videos preferred.Excellent interpersonal and communication skills to establish and develop professional relationships.Strong knowledge of office procedures and administration to undertake tasks related to assigned projects.High attention to detail.Ideally, you will also promote a positive understanding of child and adolescent mental health and wellbeing and ensure principles of Te Tiriti o Waitangi are supported and implemented in the delivery of service.
Confidence and competency in Te Reo Maori me ona tikanga and Maori environments would be an advantage.Only applicants with the right to work in New Zealand will be considered.Additional InformationWhat we offer:Great benefits, including 5 weeks annual leave, up to 6.75% company superannuation scheme, eye-testing & glasses subsidies, access to discounts on health insurance & gym memberships, and long-service recognition.
We provide a culturally diverse team and supportive workplace with a blended approach to office and home-based work.
We offer flexible working arrangements and are committed to your ongoing professional development.Please submit your application by 12 March 2025.
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