Administration Support Officer

7 days ago

Auckland, Auckland, New Zealand Department Of Corrections Nz Full time

Administration Support Officer - Persons of Extreme Risk DirectorateAbout this roleAdministration Support Officer - Persons of Extreme Risk Directorate (PERD)Are you a highly organised individual with strong attention to detail, who can hit the ground running?
This could be just the opportunity you are looking forWe are looking for a permanent, full-time Administration Support Officer to join our team at the Persons of Extreme Risk Directorate based at Auckland Prison, Paremoremo.Mo te tunga | About the roleYou will be an integral part of our team providing a range of high-quality administrative services to internal and external customers, delivering a wide range of administrative services from email and telephone support, checking of incoming and outgoing prisoner mail, attending and taking meeting minutes for Persons of Extreme Risk Directorate (PERD) and Prisoners of Extreme Risk Unit (PERU), information management and filing, data entry, and general administration office support.
Other administrative tasks include:Manage and order stationery and unit resourcesManaging phone and visitor applicationsPrivacy request logsDocument file managementManagement of various email inboxesSupporting units with ad hoc requests as requiredYou will enjoy working collaboratively as one team in a challenging and fast-paced environment, be able to multitask, remain adaptable, follow and adhere to policies and procedures, and have sound judgement in prioritising tasks and activities to meet deadlines.Ideally you will have the following skills and experience:Knowledge of administrative systems, processes and technology combined with experience in providing administrative support to a teamProficient computer skills and experience using Microsoft Word, Excel and OutlookA personable yet professional communication style – both verbal and writtenThe ability to multitask, organise effectively and display common senseAble to work autonomously and in a team environment, with the ability to develop, foster and maintain positive working relationships within a diverse environment of different cultures, religion and gender identitiesYou will possess very high levels of integrity and be able to work in an environment where maintaining privacy is paramountHave an understanding of tikanga Maori and can adapt to working in this space to align with the Departments Hokai Rangi StrategyIf you're a go-getter, enjoy working collaboratively as one team in a challenging and fast-paced environment, and believe you have these skills to hit the ground running, we would love to hear from youPlease note you will also need a full New Zealand driver licence for this role.The salary range for this role is $62,217 - $65,934 per annum.
The work profile for this position is Monday to Friday, working a 40-hour week.You'll also need Full New Zealand Driver Licence and a legal right to work in New Zealand, without restriction, for a minimum of 12 months.Ara Poutama Aotearoa is a name that has been gifted to us and is our commitment to improving the oranga and safety of the people, whanau, and that of the communities we serve across the motu.As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship) and whanau (relationships) to shape how we work and deliver the outcomes in our strategy - Hokai Rangi (Hokai Rangi Strategy 2019 - 2024).It is an exciting time to join us, and we continue to seek out talented individuals who are committed to an inclusive, vibrant workplace.
We recognise and celebrate the uniqueness of individuals, and that of the collective talent in our whanau.To apply, please submit a tailored CV and a cover letter (PDF) by the closing date of Monday 24th of March 2025 (11pm NZST) describing your motivation for joining the department highlighting relevant skills and experience.
Alignment to our kaupapa is critical to our success - we ask that you provide examples which reflect and demonstrate our organisation values.All applications must be submitted through our careers site to ensure transparency.
Applications received via email will not be considered.
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