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Personal Assistant/coordinator

2 months ago

Hamilton, New Zealand Alpha Recruitment NZ Full time

**Position**

**Personal Assistant/Coordinator**

**Division**

Asset Recruitment**Job Type**

Permanent**Location**

Hamilton**Ref#**

CA33951**Posted**

13 February 2024**Close off**

13 March 2024- Te Manawa Taki - Trauma System Service | Waikato Hospital
- 32 hours per week - Monday - Thursday

Do you crave a fulfilling role within a dynamic and innovative team? If so, the Te Manawa Taki (Midland Regional) Trauma Service has just the opportunity you have been waiting for. We are in search of a committed and enthusiastic Personal Assistant/Coordinator to join their team. You will be at the centre of the team, playing a crucial role in maintaining the efficiency of their administration system. This is not your usual office job; it is an exciting and challenging career opportunity, where you will:

- Be the driving force behind the smooth management of meetings - responsible for agendas, minute taking and room bookings, for all our local and regional meetings
- Collaborate closely with our dedicated clinicians and innovated Trauma Hub team, forging strong connections and fostering an environment of teamwork
- Become the go-to person with our regional Hub team
- Manage staff leave requests
- Assist with recruitment using Taleo HR system
- Order stationery and process purchase orders using Oracle procurement system
- Provide support for our Midland Trauma website, update and source new material
- Coordinate events, symposiums, training sessions, and team-building activities, ensuring everything runs like clockwork
- Assist with material and development of communications and reports that reflect our commitment to excellence
- Lead administrative projects
- Manage the Clinical Director’s calendar efficiently, highlighting and organising capabilities, and
- Support senior trauma management
- Exceptional Personal Assistant/Coordinator skills, coupled with a keen eye for details and unwavering accuracy
- A high level of competence in Microsoft Office, and tech savvy
- A friendly and approachable demeanour, along with a positive attitude
- Effective time management and the ability to juggle multiple tasks seamlessly
- Superb communication and written skills to ensure effective interaction with our dynamic team
- A love of learning and willingness to learn new skills and seek help when needed
- A commitment to excellence, adaptability to change, and an eagerness to embrace new challenges

If you have proven experience in a Personal Assistant/Coordinator role and enjoy a challenge then this is the opportunity for you, and we want to hear from you

**Or, for further information about this job, please contact**:
Judith Bright - Recruitment Consultant

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