Personal Assistant/coordinator

2 weeks ago

Hamilton, Waikato, New Zealand Alpha Recruitment NZ Full time

Position

Personal Assistant/Coordinator

Division
Asset Recruitment
Job Type
Permanent
Location
Hamilton
Ref#
CA33951
Posted
13 February 2024
Close off
13 March 2024- Te Manawa Taki - Trauma System Service | Waikato Hospital

  • 32 hours per week Monday Thursday


Do you crave a fulfilling role within a dynamic and innovative team? If so, the Te Manawa Taki (Midland Regional) Trauma Service has just the opportunity you have been waiting for.

We are in search of a committed and enthusiastic Personal Assistant/Coordinator to join their team.

You will be at the centre of the team, playing a crucial role in maintaining the efficiency of their administration system.

This is not your usual office job; it is an exciting and challenging career opportunity, where you will:

  • Be the driving force behind the smooth management of meetings responsible for agendas, minute taking and room bookings, for all our local and regional meetings
  • Collaborate closely with our dedicated clinicians and innovated Trauma Hub team, forging strong connections and fostering an environment of teamwork
  • Become the goto person with our regional Hub team
  • Manage staff leave requests
  • Assist with recruitment using Taleo HR system
  • Order stationery and process purchase orders using Oracle procurement system
  • Provide support for our Midland Trauma website, update and source new material
  • Coordinate events, symposiums, training sessions, and teambuilding activities, ensuring everything runs like clockwork
  • Assist with material and development of communications and reports that reflect our commitment to excellence
  • Lead administrative projects
  • Manage the Clinical Director's calendar efficiently, highlighting and organising capabilities, and
  • Support senior trauma management
  • Exceptional Personal Assistant/Coordinator skills, coupled with a keen eye for details and unwavering accuracy
  • A high level of competence in Microsoft Office, and tech savvy
  • A friendly and approachable demeanour, along with a positive attitude
  • Effective time management and the ability to juggle multiple tasks seamlessly
  • Superb communication and written skills to ensure effective interaction with our dynamic team
  • A love of learning and willingness to learn new skills and seek help when needed
  • A commitment to excellence, adaptability to change, and an eagerness to embrace new challenges
If you have proven experience in a Personal Assistant/Coordinator role and enjoy a challenge then this is the opportunity for you, and we want to hear from you

Or, for further information about this job, please contact:
Judith Bright - Recruitment Consultant

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