Administration Officer, Permanent, Glenmall

1 week ago


Auckland City, New Zealand New Zealand Government Full time

Permanent, Full -time
- Monday to Friday, 37.55 hours per week
- Starting salary $54,707 - $59,265 (dependant on experience)

This is a great role where you can flex your Administration skills by providing support to our Work and Income team at Glenmall. This is a key role that focuses on the delivery of high quality, efficient and proactive admin support to our Managers and wider team.

About the role

You'll be providing a responsive and high-quality administrative support service to our Management team and office function. A well-organised, professional approach is required to allow our team to focus on delivering positive outcomes for stakeholders.
This busy and varied role that will see you maintaining office and stationery supplies, arranging equipment servicing and building repairs, managing hardship cards and employees' electronic records and taking responsibility for minutes taking and room booking.
You will also be responsible for other administration duties required to ensure the smooth running of the centre, including working with security and front of house staff to ensure that all visitors and contractors to the sites are inducted correctly, maintaining Health and Safety standards is a big focus of the role.
This will include fleet management (car repairs and WOF) and pick up of catering and transportation.

About you

You are a positive and organised team player who's also proactive and flexible to cope with regular interruptions and juggle and reassess priorities while maintaining a smile and a sense humour You're also self-managing and easy-going, no task is too big or too small for you, you take everything in your stride and get things done effectively and efficiently. In addition to this you we are also looking for someone who;
- Has an Intermediate to advanced skills in Microsoft Office, particularly Word, Outlook, PowerPoint and Excel
- Excellent attention to detail and experience supporting a team in an administrative capacity.
- Well-developed interpersonal and communication skills, verbally and in writing.
- Minimum restricted NZ Driver's licence and ability to drive Ministry vehicles as required.
- Exceptional time management and planning skills.
- A high level of discretion and confidentiality.
- Familiar with file management and storage processes.
- Familiar with ordering office supplies and managing expenditure, assisting with budgets and managing site invoices for budget manager authorisation.
- A flexible approach to your work demands with the ability to adjust priorities when needed in a fast-paced environment.

What we offer
- Flexible working arrangements.
- Annual pay progression.
- Capability development framework to support your career aspirations with us.
- Staff discount on Southern Cross Health Insurance.
- A modern office setting with contemporary contact centre technology.
- Lots of practical well being support through Poutuarā - peer support, Employee Assistance Programme as our vision is to have a workplace where everyone has a sense of purpose, feels valued, are thriving and showing compassion towards self and others.
- $400 Vision care subsidy service towards your costs of eye tests, glasses and contact lenses.
- Generous family leave provisions.
- Accident insurance coverage for MSD staff.

Position Description

Important recruitment information
- Salary range: $54,707.00 - $66,864.00

MSD has a COVID-19 vaccination policy that encourages, but does not require, employees to be fully vaccinated for COVID-19 and its variants, unless the role is identified as requiring vaccination at the time.

**Salary range**: $54,707.00 - $66,864.00



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