Research Services Transition Coordinator

4 days ago

Auckland City, New Zealand University of Auckland Full time

**Company Description** Waipapa Taumata Rau** **| The University of Auckland**

The University of Auckland is New Zealand’s leading University. With over 6000 academic and professional staff supporting over 46,000 students, we are one of NZ’s largest employers. We have eight academic faculties and 11 service divisions creating a diverse, dynamic and complex organisational culture that demands excellence.
**Job Description** Te Whiwhinga mahi | The opportunity**

We are looking for an experienced coordinator to join our Research Services Transition Team.

The research function at the University is undergoing a transition to a fully integrated ‘Hub and Spoke’ operating model for delivery of research services. The proposed model aims to unify strategic, policy, and operational aspects, with a central "Hub" providing expertise and local "Spokes" offering support within faculties and institutes. This streamlined approach aims to enhance service effectiveness, improve engagement, and create a collaborative, efficient and impactful research environment in alignment with the university's strategic values and aspirations.

The Research Service Design Transition Team will support the transition of contracting, funds advisory and proposal development services from UniServices to the University. The Research Services Transition Coordinator will provide high-quality coordination support to the University and UniServices teams responsible for delivering contracting, funds advisory and proposal development services. This will include reviewing and executing agreements, subcontracts and variations for standard research grants and escalating complex contracts when specialist advice is required. This role works with administrative staff to complete necessary post-award updates in the University’s research management systems to enable the activation of standard research grants by the Research Operations Centre.

You will also:

- Ensure that all necessary steps in the University’s research management systems are completed to ensure the timely activation of standard grants, subcontracts and variations.
- Provide regular updates to researchers and faculty-based research management and administration teams on the status and progress of assigned contracts, subcontracts and variations.

This is a full-time, 37.5 hours per week role on an 18-month contract. The salary range for this role is $58,300 - $72,700 per annum, depending on experience and qualifications.

For more detailed information on the role accountabilities and requirements, please review this position description.

**Research Services Transition Team Roles**

The University is currently recruiting for the following Research Services Transition Team roles:

- Research Services Transition Team Manager
- Research Services Transition Team Adviser
- Research Services Transition Team Coordinator
- Research Services Transition Team Administrator

**He kōrero mōu | About you**
- Tertiary qualification.
- Experience working in a high-volume work environment.
- Experience working with different systems and databases.
- Experience in contract coordination or project coordination.
- Excellent written and oral communication skills.
- Outstanding planning and organisation skills.
- Ability to work towards tight deadlines.
- Stakeholder management - ability to work through and with others.
- Good interpersonal skills.
- Ability to multitask.
- A continuous improvement mindset - always looking for better ways to do things.
- Proven computer skills in Microsoft Suite, i.e., Excel (to intermediate level), Word, and Outlook.
- Exceptional administration and coordination skills, including exposure to project or contract coordination.
- Financial acumen and ability to critically review budgets.

**Ngā āhuatanga kei a mātou | What we offer**

The University of Auckland is New Zealand's leading University and maintains significant computational, laboratory, and analytic facilities. Auckland is frequently rated as one of the world's most liveable cities.

The University is committed to providing an excellent working environment through the following:

- Flexible employment practices (including working from home and flexible hours)
- Up to 6.75% company superannuation scheme
- A competitive salary with five weeks' annual leave

In addition, we also offer career development programs, discounted car parking, a generous parental leave allowance, childcare, and other discounts on internal and external services.

For more information, please visit Staff Benefits.

**Me pēhea te tuku tono | How to apply**

Applications must be submitted online by the closing date of 25/03/2024 to be considered. Please include your cover letter and CV highlighting how you can meet the abovementioned skills and experiences.

LI-DNI
**Additional Information**

**_
Equity_

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