Executive Assistant to The Regional Director

5 months ago

Waikato, New Zealand Te Whatu Ora - Health New Zealand Full time

Join Te Whatu Ora at a key time of change where you will meaningfully contribute to our kaupapa of creating a more equitable, accessible, cohesive, and people-centred health system. This is mahi that will improve the health and well-being of everyone in Aotearoa, and we've got an opportunity for you to be part of it.
**Te whiwhinga mahi | The Opportunity**

The National Public Health Service (NPHS) within Te Whatu Ora, work towards Pae Ora (healthy futures) for all by engaging with the wider determinants that impact people's health, focusing on oranga/wellbeing, prevention, protection, and population-level intervention. We are connected across boundaries to deliver public health services that are nationally planned, regionally delivered and locally tailored.

You will provide high quality, timely executive support to the Regional Director of the National Public Health Service for Te Manawa Taki or Northern Region. Within this role you will work closely with the Regional Director, managing and prioritising communications, including complex calendar management, meeting arrangements, travel, agenda preparation, and minute taking. You will have a strong focus on forward planning and time management, ensuring efficient and seamless logistics. You will manage calendars and correspondence in a way that ensures time is invested on the right outcomes and deliverables and ensuring the Regional Director's work programme is proactively managed to ensure smooth and effective delivery. You will act as a liaison between the Regional Director and other senior leaders, business units and external stakeholders. This is a full-time permanent role.

**Mōu | About you**

**Ngā pūkenga me ngā wheako | Skills and experience**
- Demonstrated experience in a medium to large complex organisation, or other government agency
- Minimum of secondary school NCEA, or comparable working experience working in an executive administrative support role.
- Certificates and diploma in an area relevant to administration is desirable.
- Previous experience in an Executive Assistant role providing support to a senior executive and their team.
- Ability to work autonomously and as part of a team.
- Pae Ora & Te Tiriti o Waitangi - demonstrates an understanding of Pae Ora (Healthy Futures) Act 2022, the significance, and obligations of Te Tiriti o Waitangi, including how to give effect to these expectations in a meaningful way, and the commitments to equity and priorities of Wai2575. Have an appreciation of cross-cultural matters, including knowledge of tikanga Māori (or a willingness to learn).
- Communication effectiveness - demonstrates effective communication and interpersonal skills.
- Relationship effectiveness - demonstrates an ability to build rapport, being a good listener, and easy to approach and talk to.
- Government and health sector experience desirable

**Ka kawea e koe | You will bring**:

- Competency with te ao Māori, tikanga, and te reo Māori or a commitment to starting your journey and taking ownership of your learning and growth

**Ko te mahi e tika ana mō te ao hurihuri nei | Work that suits today's ever - changing world**

Te Whatu Ora supports flexible and hybrid working for our kaimahi. In roles that don't require an in-person element, we encourage you to ‘work from where you are.' We want our national teams to be made up of diverse people from across the motu, just like our health system.

**Tō mātou whakahaere ki te tika, te rerekētanga, me te whai wāhi mai |Our commitment to equity, diversity, and inclusion**

Our name, Te Whatu Ora, means ‘the weaving of wellness'. Whatu is the combining together of people, resources, organisations, thoughts and actions for the betterment and wellbeing of all. Whatu is also a direct reference to the pupil of the eye, and the vision required of the new entity and system.

At Te Whatu Ora we acknowledge and respect our people's diversity and spiritual needs, ensuring a safe workplace that is a whānau orientated and supportive environment. We are working towards a system that better meets the complex demands of a growing population, addresses the persistent inequalities experienced by Māori and ensures greater access, experience, and outcomes for those traditionally not well served by the system - Māori, Pacific, and Disabled People.

**Tō tūranga i roto i Te Whatu Ora | Your place in Te Whatu Ora**

**Me pēhea te tuku tono | How to apply

  • Executive Assistant

    3 weeks ago

    Waikato, New Zealand Sukhmani Full time

    Are you an organised, proactive, and dynamic professional looking for an exciting opportunity to support our directors? We are seeking an Executive Assistant who thrives in a fast-paced environment and possesses a strong can-do attitude! Key Responsibilities: - Provide administrative support to the director(s), including managing emails, scheduling...

  • Executive Assistant

    3 weeks ago

    Waikato, New Zealand Asset Recruitment Ltd Full time

    We are looking for an experienced Executive Assistant to join our client's team in Hamilton. Reporting directly to the CEO, this part-time position will ideally be worked across Monday to Thursday. Your key responsibilities are broad and interesting, and will include:Managing the diary, travel and meeting schedule for the CEOBooking travel for the senior...

  • Executive Assistant

    3 weeks ago

    Waikato, New Zealand Asset Recruitment Ltd Full time

    We are looking for an experienced Executive Assistant to join our client's team in Hamilton. Reporting directly to the CEO, this part-time position will ideally be worked across Monday to Thursday. Your key responsibilities are broad and interesting, and will include:Managing the diary, travel and meeting schedule for the CEOBooking travel for the senior...

  • Executive Assistant

    2 weeks ago

    Waikato, New Zealand Asset Recruitment Full time

    Immediate start12 – 13 month FTC20 hours per weekWe are looking for an experienced Executive Assistant to join our client's team in Hamilton. Reporting directly to the CEO this part time position will ideally be worked across Monday to Thursday.  Your key responsibilities are broad and interesting, and will include:Managing the diary, travel and meeting...

  • Procurement Analyst

    1 month ago

    Waikato, New Zealand Waikato Regional Council Full time

    Mo te turanga | About the role Work with the Procurement Lead in this newly created role to assist to deliver our Sustainable Procurement strategy. Analyse and evaluate procurement data and develop reporting to identify trends, insights and opportunities for cost savings. Evaluate our key strategic suppliers and how we engage with them, building strong...

  • Procurement Analyst

    3 weeks ago

    Waikato, New Zealand Waikato Regional Council Full time

    Mo te turanga | About the role Work with the Procurement Lead in this newly created role to assist to deliver our Sustainable Procurement strategy. Analyse and evaluate procurement data and develop reporting to identify trends, insights and opportunities for cost savings.Evaluate our key strategic suppliers and how we engage with them, building strong...

  • Procurement Analyst

    3 weeks ago

    Waikato, New Zealand Waikato Regional Council Full time

    Mo te turanga | About the role Work with the Procurement Lead in this newly created role to assist to deliver our Sustainable Procurement strategy.Analyse and evaluate procurement data and develop reporting to identify trends, insights and opportunities for cost savings.Evaluate our key strategic suppliers and how we engage with them, building strong...

  • Procurement Analyst

    1 month ago

    Waikato, New Zealand Waikato Regional Council Full time

    Mo te turanga | About the role Work with the Procurement Lead in this newly created role to assist to deliver our Sustainable Procurement strategy.Analyse and evaluate procurement data and develop reporting to identify trends, insights and opportunities for cost savings.Evaluate our key strategic suppliers and how we engage with them, building strong...

  • Marketing Coordinator

    5 months ago

    Waikato, New Zealand MB Century Full time

    **About Us**: **MB Century is executing an exciting and challenging strategic plan. We are a recognised industry leader providing innovative solutions to the renewable energy sector and we are passionate about hydro and geothermal power. Our scope of work includes Drilling, Reservoir Services, Hydro and Geothermal Power Station refurbishment, and specialist...

  • Executive Assistant

    5 months ago

    Waikato, New Zealand Asset Recruitment Full time

    Immediate start - 3 - 6 month contract - Flexible start & finish times **Our client is looking for an Executive Assistant to join their team. You will provide them with a high level of executive and administrative support. Key responsibilities will include**: - Diary management - Arranging agendas and taking meeting minutes - Organising in house events -...

  • Executive Assistant

    5 months ago

    Waikato, New Zealand Madison Recruitment Full time

    Free on-site parking - Flexible start and finish times - Ongoing professional development opportunities to further enhance your experience and skills. **About the Company & Culture**: Our client is located 15 minutes from The Base with more than 260 full-time staff. They pride themselves on working together to ensure all current and future needs are...

  • Office Manager/Executive Assistant

    3 weeks ago

    Waikato, New Zealand University Of Waikato Full time

    DescriptionCoordination and Communication: Be the central point of contact for the International and Engagement Office liaising with internal and external stakeholders, both nationally and internationally.High-Level Administrative Support: Provide strategic support to the Assistant Vice Chancellor, International, Engagement and Partnerships, and senior...

  • Office Manager/Executive Assistant

    4 weeks ago

    Waikato, New Zealand University Of Waikato Full time

    DescriptionCoordination and Communication: Be the central point of contact for the International and Engagement Office liaising with internal and external stakeholders, both nationally and internationally.High-Level Administrative Support: Provide strategic support to the Assistant Vice Chancellor, International, Engagement and Partnerships, and senior...

  • Office Manager/Executive Assistant

    3 weeks ago

    Waikato, New Zealand University Of Waikato Full time

    Description Coordination and Communication : Be the central point of contact for the International and Engagement Office liaising with internal and external stakeholders, both nationally and internationally. High-Level Administrative Support : Provide strategic support to the Assistant Vice Chancellor, International, Engagement and Partnerships, and senior...

  • Executive Assistant/ Kaiwhakahaere Taituara

    3 weeks ago

    Waikato, New Zealand Hauraki District Council Full time

    Kia ora!Are you a highly organised, solutions-focused professional looking to make a meaningful impact in local government?Do you have a keen eye for detail and experience in taking formal meeting minutes?If so, we have an exciting opportunity for you!(Expected start date early November 2024) This role supports the Chief Executive, Group Manager (Community...

  • Executive Assistant/ Kaiwhakahaere Taituara

    1 month ago

    Waikato, New Zealand Hauraki District Council Full time

    Kia ora! Are you a highly organised, solutions-focused professional looking to make a meaningful impact in local government? Do you have a keen eye for detail and experience in taking formal meeting minutes? If so, we have an exciting opportunity for you! (Expected start date early November 2024)This role supports the Chief Executive, Group Manager...

  • Chief Executive

    4 days ago

    Waikato, New Zealand Lgjobs Full time

    Drive organisational excellence, sustainable and engaged communities, and economic growth in the Waikato region. The Waikato District Council supports thriving tourism, farming, forestry, geothermal, freight, and logistics industries. Our vision is to create liveable, thriving, and connected communities. The Chief Executive provides strategic leadership and...

  • Chief Executive

    3 days ago

    Waikato, New Zealand Lgjobs Full time

    Drive organisational excellence, sustainable and engaged communities, and economic growth in the Waikato region. The Waikato District Council supports thriving tourism, farming, forestry, geothermal, freight, and logistics industries. Our vision is to create liveable, thriving, and connected communities. The Chief Executive provides strategic leadership and...

  • Funding Advisor

    3 weeks ago

    Waikato, New Zealand Waikato Regional Council Full time

    Mo te turanga | About the role Work as a partner to the business to advise organisations and individuals on grants, sponsorships and scholarships that are supported by Waikato Regional Council and to manage the associated funding process.Permanent role, 20 hours per week.Develop and manage the funding processes across the business.Develop and maintain an...

  • Funding Advisor

    1 month ago

    Waikato, New Zealand Waikato Regional Council Full time

    Mo te turanga | About the role Work as a partner to the business to advise organisations and individuals on grants, sponsorships and scholarships that are supported by Waikato Regional Council and to manage the associated funding process.Permanent role, 20 hours per week.Develop and manage the funding processes across the business.Develop and maintain an...