Executive Assistant to Managing Director Nz

4 weeks ago

Auckland City, New Zealand Beca Full time

Partner with our newly appointed Managing Director, Andrea Rickard and help shape the future of Beca
- Eager to learn and grow, and you want to be part of a company that is transforming and expanding?

Developing and implementing solutions to complex problems, we are helping shape the world we live in across Aotearoa and the Asia Pacific region. Within Aotearoa, Beca is the largest independent advisory, design and engineering consultancy. After a century of operation, our family-owned business has grown to one of the region’s most progressive people and client-centric professional services. Together we are transforming our world to make everyday better.

Making everyday better isn’t just about all the things we do all around the world today. It’s about making everyday life better for our tamariki and future generations. Our work impacts everyday lives in our communities, whether it’s a dry home, traffic jam-free commute, public transport, intelligent workspaces or a cold beer at the end of the day.

**Te kāinga rua | The opportunity**

In this role, you will be our newly appointed Managing Director of New Zealand, Andrea Rickard’s trusted support and advisor, enabling their success. As we embark on a journey of transformation this is a diverse role that values partnership where no two days will be the same; the ability to think on your feet using your initiative in an environment that moves fast and changes often is key We are looking for someone to join us who can:

- Be two steps ahead, operating in a 3-6 month planning timescale, proactively managing demanding diaries and schedules externally and internally.
- Liaise with senior-level contacts, screening and prioritising incoming communications, dealing with routine issues and coordinating more complex responses, ensuring these are delivered promptly and effectively.
- Use your judgement to optimise how our leaders spend their time, ensuring balance and focusing on the most important goals.
- Organising extensive and complex travel logistics across New Zealand and globally.
- Manage and organise events and meetings, including curating agendas, booking venues, travel, and accommodation.
- Build strong relationships across partner organisations, internal teams, the company, and the outside world to help get things done quickly and efficiently.
- Collaborate across our executive leadership team and their strong support teams of Executive Assistants, Personal Assistants, Administrators, and business support partners who come together as one team.
- Be passionate about learning and develop to mentor and advocate for others to grow fulfilling careers

**Te rongoā | About you**

You value partnership and leadership and want to move into a role where you can utilise your excellent business acumen and highly developed interpersonal skills. You have liaised with internal staff members and external clients, building solid and lasting relationships at all levels.

As an experienced Executive Assistant, you are experienced at partnering at the executive level. You pride yourself on your organisational and system skills, embracing technology and new ways of doing things. You will be efficient, pay attention to detail, and have a proactive approach to tasks. You will be efficient, pay attention to detail, and have a proactive approach to tasks. Knowledge and understanding of Te Ao Māori will also be considered favourably.

If you are an enthusiastic and ambitious looking for a position where you can progress your career, this is an excellent opportunity. We will encourage you to get fully involved, share our passion for the business and contribute to achieving our goals.

**Ko wai mātou | About us**

Today Beca has over 20 offices across the Asia Pacific, bringing our knowledge and global insights to communities locally. We know the more diverse we are, the better our ideas, strategies and client solutions will be and the more we will better represent our world. We know we are stronger when people from different backgrounds and perspectives work together. We are committed to growing an environment where our people have equal opportunity to build a career that reflects their ability and passions believe in their potential, feel they belong and can be their best selves.

We recognise that one of the challenges people can face in building their careers is managing work and home life. We will encourage you to find an arrangement that works for you, whether part-time, working from home or flexible working arrangements. We are open to discussing how this could work for you in roles across our teams.

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