Executive Assistant to Managing Director Nz

3 days ago

Auckland City, New Zealand Beca Full time

Developing and implementing solutions to complex problems, we are helping shape the world we live in across Aotearoa and the Asia Pacific region. Within Aotearoa, Beca is the largest independent advisory, design and engineering consultancy. After a century of operation, our family-owned business has grown to one of the region’s most progressive people and client-centric professional services. Together we are transforming our world to make everyday better.

Making everyday better isn’t just about all the things we do all around the world today. It’s about making everyday life better for our tamariki and future generations. Our work impacts everyday lives in our communities, whether it’s a dry home, traffic jam-free commute, public transport, intelligent workspaces or a cold beer at the end of the day.

**The Opportunity**

Supporting our Managing Director for New Zealand, you will be the trusted support and advisor. This is a diverse role where no two days will be the same; the ability to think on your feet using your initiative in an environment that moves fast and changes often is key We are looking for someone to join us who can:

- Use your judgement to optimise how our leaders spend their time, ensuring balance and focusing on the most important goals.
- Be two steps ahead, operating in a 3-6 month planning timescale, proactively managing demanding diaries and schedules internally and externally.
- Liaise with senior-level internal and external contacts, screening and prioritising incoming communications, dealing with routine issues and coordinating more complex responses, ensuring these are delivered promptly and effectively.
- Manage and organise events and meetings, including curating agendas, booking venues, travel, and accommodation.
- Build strong relationships across teams, the company, and the outside world to help get things done quickly and efficiently.
- Collaborate with a strong support team of administrators and business support partners who come together as one team.

**About You**

You are energetic with excellent business acumen and highly developed interpersonal skills; you have liaised with internal staff members and external clients, building solid and lasting relationships at all

levels. As an experienced Executive Assistant, you pride yourself on your organisational and system skills, embracing technology and new ways of doing things. You will be efficient, pay attention to detail, and have a proactive approach to tasks.

If you are an enthusiastic and ambitious looking for a position where you can progress your career, this is an excellent opportunity. We will encourage you to get fully involved, share our passion for the business and contribute to achieving our goals.

Beca prides itself on supporting a diverse and inclusive culture - open to inputs from creative people of all genders, ethnicities, identities, physical abilities, thoughts and experiences.

**Ready to make the move?**

**About Beca**

The more diverse we are, the better our ideas, strategies and client solutions will be and the more we will better represent our world. We know we are stronger when people from different backgrounds and perspectives work together. We are committed to growing an environment where our people have equal opportunity to build a career that reflects their ability and passions believe in their potential, feel they belong and can be their best selves.

We recognise that one of the challenges people can face in building their careers is managing work and home life. We will encourage you to find an arrangement that works for you, whether part-time,

working from home or flexible working arrangements. We are open to discussing how this could work for you in roles across our teams.

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