Office Management

2 days ago

Auckland City, New Zealand Unilever Full time

**Who we are?**

On any given day, 2.5 billion people globally use Unilever products to feel good, look good and get more out of life. Our products range from 400+ brands which include Dove, Lynx, Omo, Surf alongside innovative, and purpose-led brands like Ben & Jerry’s, Streets, Continental and many more, giving us a unique place in the lives of people all over the world.

A job at Unilever is a career made by you, with development opportunities, benefits and a working culture that embraces diversity. Unilever has a long and truly fascinating history in New Zealand and a thriving, sustainable business today, so there's never been a better time to join us.

We are looking for an **Office Management & Executive Assistant **to support the Managing Director and Leadership team in Unilever, NZ. Responsible for organising the Auckland office and all events run across the NZ team.

**Role Responsibilities**:

- Provide support to the Managing Director, manage office operations/facilities and coordinate organisational priorities by ensuring the Managing Director is armed with all tools to run the business - Diary management and meeting preparation for MD and by extension the leadership team, organise and account for travel arrangements and expenses, maintaining confidential records and reports, being the contact for all employees and Building Manager for office maintenance, superuser and support for all users of Concur and Coupa, and Fleet controller
- Provide support for the preparation of all events by supporting the team and help execute all external customer events, internal events and meeting
- Organise Leadership team meetings and away days, supports and helps execute all internal visitors’ programmes and external engagements
- Drive the USLP agenda by running events/projects throughout the year in the office and being responsible for environment pillar under the USLP strategy inside and outside of the business - Health & Safety Committee, D&I Committee, Chair of the Unilever NZ Incident Management Team and Community Pillar
- Improve the level of individual support for strategic projects and key events by supporting the Leadership team on big functional priorities/events and any key projects identified by the Leadership Team

**Does this sound like You**
- Exceptional time management and organisational skills
- Highly organised, structured and ability to prioritise
- Adaptable, can cope with change
- Experience in supporting senior management within a corporate environment
- Evident interpersonal skills and communication
- Display a sense of urgency but with a fantastic eye for detail so nothing is missed

**What awaits you at Unilever**

The core of Unilever’s culture is captured as Human, Purposeful, Accountable. You will be joining a dynamic, flexible, and inspiring work environment that truly cares about your wellbeing, values what you do and celebrates your success.

This is your opportunity to be part of a purpose-led business and a global community where you can progress your career both locally and internationally. You will also benefit from amazing discounts on external company products, attractive employee referral reward program amongst other benefits.

This is a great opportunity to work within an iconic and global organisation. We have gained our reputation as one of the world's most admired employers by providing an environment where individuals can achieve their goals, both professionally and personally.

Unilever is an organization committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities.

This means we encourage people with all backgrounds to apply, including Aboriginal and Torres Strait Islander Peoples, Māori and Pacific Peoples, and people with disabilities. Interested in learning more, check out our Reconciliation Action Plan and Workplace Adjustment Policy on the Unilever webpage.

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