Team Coordinator

4 months ago

Wellington City, New Zealand New Zealand Government Full time

There's a good chance you've heard of the New Zealand Infrastructure Commission, Te Waihanga. We're small (but mighty) and haven't been around long by government standards. But our job is as big as it gets, helping New Zealand get the right infrastructure, whether it's transport connections that get us from a to b, water and power connections needed to support affordable homes, or schools and hospitals that support our communities.
Te Waihanga seeks to transform infrastructure for all New Zealanders. By doing so our goal is to lift the economic performance of Aotearoa and improve the wellbeing of all New Zealanders.
Just some of our achievements include developing New Zealand's first infrastructure strategy which sets a direction for decades to come, as well as ground-breaking research into the roots of the housing crisis, the efficiency of our infrastructure sector, recommendations for our health infrastructure while also maintaining a pipeline that provides insight into New Zealand's planned infrastructure projects.
This is why we need you.
Role purpose I Te Kaupapa o te Tūranga
We're looking for someone to help provide administrative coordination and support to the National Infrastructure Plan (NIP) Programme Manager and team, which includes assistance with stakeholder engagement, project tracking and planning, reporting and wider organisational support as required.
This role requires an enthusiastic and skilled coordinator who can work with an experienced team of infrastructure professionals who are motivated to improve the infrastructure outcomes for New Zealand.

**Key responsibilities will include**:

- Support the planning and coordination of the programme team's external engagement activities including workshops, events, presentations and key stakeholder meetings.
- Engaging with a wide range of stakeholders, internally and externally.
- Arranging travel and accommodation for the programme team.
- Managing the diary of the Programme Manager, if required.
- Support the wider programme team with their work streams including project tracking and reporting.
- Assisting with team preparation for Board meetings. This includes maintaining processes and procedural documentation, ensuring that reports are submitted appropriately and on-time, and ensuring senior staff are adequately supported.

To do this you will be experienced things like |E riro ai i a koe tēnei tūranga me whai wheako koe ki ngā tūmahi pēnei i ēnei
- Demonstrated experience in providing senior management with administrative support and coordination services (preferably an experienced administrator or a team coordinator).
- Prior experience with stakeholder engagement and event coordination.
- Previous experience in project management software is desirable.

You will also have | Me whai hoki e koe
- Strong document management and Microsoft office skills (particularly Word, PowerPoint, Excel and Microsoft Office).
- Strong interpersonal, verbal and written communication skills.
- Strong initiative, with sound judgement and the ability to ‘join the dots'.
- The ability to work autonomously and across multiple teams.
- Solution oriented, resourceful, and proactive coupled with the ability to work to deadlines.
- An understanding of project management frameworks and tools is beneficial.

About our team | Mō te tīma
Te Waihanga is what's called an Autonomous Crown Entity or, even better, an ACE. We think about the whole infrastructure system - roads, waterpipes, powerlines, you name it - and our job is to give advice and uncover the insights that can make it all work as well as it can, supporting an Aotearoa that's great for the generations to come.
Our people are smart and passionate about this stuff. They're friendly and, this being a relatively small organisation, it's easy to work with anyone here and to have an impact. We don't do hierarchy or stand on ceremony.
We also value our people, and it's important to us that you feel welcome, supported, and respected.
To be considered for this position you must have a legal right to live and work in New Zealand.
This is a 12-month fixed term/part time (24 hours a week) role.

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