Executive Assistant to Executive Director Infra..

2 months ago


Napier, New Zealand Napier City Council Full time

Are you an outstanding organiser with a talent for multitasking and a passion for supporting senior leadership? We have an exciting opportunity for you to join our team as an **Executive Assistant to the Executive Director of Infrastructure Services**.

The role is critical to the smooth operation of the directorate with key responsibilities such as planning, coordinating events; preparing reports, diary and correspondence management; travel and accommodation arrangements. Establishing and growing relationships with relevant stakeholders at Council and in the community is also an important aspect of the role.

To be successful in this role, you will have strong relationship building skills, be comfortable interacting in culturally appropriate ways with people of all backgrounds, and be willing to participate fully in our close-knit team environment. The ability to maintain a high level of confidentiality is a must.

As an **Executive**Assistant** your will key responsibilities will include:

- Prepare communications on behalf of the Executive Director.
- Handle urgent tasks requiring immediate assistance as directed by the Executive Director.
- Support meetings by preparing agendas, taking minutes, and tracking action items.
- Draft and format reports, documents, and correspondence.
- Act as the first point of contact for calls and visitors.
- Coordinate corporate reporting for Infrastructure Services, including financials, KPIs, quarterly, and annual reports.
- Manage and prepare reports for ELT and Council Committee meetings.
- Ensure compliance with legislative reporting requirements.
- Coordinate and draft LGOIMA responses for Infrastructure Services.
- Assist with online purchases and credit card reconciliation.
- Train staff on file management systems.
- Support key strategic projects and initiatives within Infrastructure Services.

**Key requirements of the role**:

- At least 3 - 4 years' experience as a PA/EA to senior management
- Substantial experience in office management systems
- Advanced MS office skills
- Thorough understanding of confidential nature of role
- Good grasp of conflict of interest as it applies to the Directorate and across the wider NCC business
- Experience with governance processes in a political environment

**About Us**

Join the dynamic team at Napier City Council, where we pride ourselves on excellence, integrity, and sustainability, while delivering exceptional customer and community service. As one of Napier's most sought-after employers, we offer more than just a job. How about exclusive retail discounts, discounted medical insurance, and a generous 5 weeks of annual leave after just 2 years of service?

At Napier City Council, we play a vital role in Civil Defence emergencies, and that means everyone on our team may be called upon to support the response. It's an opportunity to make a real difference in our community.

Please visit Napier City Council Careers website to see full job description

Job Description - EA to Executive Director Infrastructure Services
- Department
- Infrastructure Services
- Locations
- Cape View
- Employment Type
- Permanent
- Hours
- Full Time



  • Napier, New Zealand Napier City Council Full time

    **Are you resourceful, super organised and love supporting people to be successful?** Napier City Council has an opportunity for a highly experienced Executive Administrator to join the busy City Strategy Directorate, providing high quality administration support to the Executive Director City Strategy, and supporting key strategic projects and initiatives...


  • Napier, New Zealand Eastern Institute of Technology Full time

    EIT Te Pūkenga offers over 150 qualifications from certificate and diploma, to degree and postgraduate levels at campuses in the Hawke’s Bay, Tairāwhiti (Gisborne), Auckland and internationally in China. Experience being part of a vibrant learning community in one of New Zealand’s top tertiary institutes. **Key Responsibilities for the role...

  • Executive Housekeeper

    5 months ago


    Napier, New Zealand Scenic Hotel Group Full time

    Staff discounts across the entire Scenic Hotel Group! - Full-time permanent position, 40 hours per week - A complimentary meal will be provided for each shift worked at the hotel **Location**: 45 Marine Parade, Napier South, Napier 4110 **Employment Type**: Full-Time, Permanent position. **Hours of Work**: 40 hours per week, on a rotating roster,...


  • Napier, New Zealand LGJobs Full time

    Tihei mauri ora!_ - Nau mai, haere mai, tahuti mai ki Heretaunga!_ - Heretaunga haukunui, Heretaunga ararau, Heretaunga haaro te kaahu, Heretaunga takoto noa!_ - Welcome to Heretaunga, the area renowned for its rich and fertile landscape that is sustained by its life-giving dews and waterways. Welcome to Heretaunga, whose beauty is observed by the sharp eye...


  • Napier, New Zealand Napier City Council Full time

    Napier City Council is seeking a highly skilled Administrator to join our busy Finance Team, providing essential administrative support to the Chief Financial Officer (CFO). This role involves personal assistance to the CFO and managing contract administration to bolster our Procurement team. Additionally, you'll be expected to provide backup support for the...

  • Executive Chef

    4 weeks ago


    Napier, New Zealand Napier Bars Group Full time

    Job Opportunity at Napier Bars GroupWe are seeking a talented and experienced chef to join our team at The Station Bar & Bistro, The Duke of Gloucester, and The Boardwalk Beach Bar & Bistro. As a key member of our culinary team, you will be responsible for delivering high-quality food and providing exceptional customer service.Key Responsibilities:Assist...


  • Napier, New Zealand Eastern Institute of Technology Full time

    **Head of School - Business, Tourism & Hospitality and English Language** In this role, you will report directly to the Executive Dean of the Faculty of Commerce and Technology. Your responsibilities will encompass management and leadership of lecturers and support staff within the School of Business, Tourism, and Hospitality and the English Language Centre...

  • Executive Chef

    4 weeks ago


    Napier, New Zealand L & P Hospitality Ltd Full time

    L & P Hospitality Ltd is seeking a skilled Cook to join our team. The ideal candidate will have proven experience in Continental, Indian, and Tandoor cuisine, with a strong knowledge of cooking methods, ingredients, and kitchen equipment. Key responsibilities include: * Expertise in Tandoor cooking techniques and handling a Tandoor oven * Ability to follow...

  • Head of Sustainability

    5 months ago


    Napier, New Zealand ZIWI Full time

    **Mō mātou | About Us** ZIWI Limited is New Zealand’s leading pet food exporter with our objective being the world’s best super premium pet nutrition business. Our purpose is Peak Life, Pure Nutrition. Enriching the lives of pets and their people. Our leadership team are collaborative, innovative and deeply committed to our exciting growth strategies...

  • Head of Schoool

    5 months ago


    Napier, New Zealand Eastern Institute of Technology Full time

    **Head of School - Computing** EIT Te Pūkenga offers over 150 qualifications from certificate and diploma, to degree and postgraduate levels at campuses in Hawke’s Bay, Tairāwhiti (Gisborne) and Auckland. Experience being part of a vibrant learning community in one of New Zealand’s top tertiary institutes. A full-time permanent opportunity for a Head...

  • Assistant Manager

    5 months ago


    Napier, New Zealand Kathmandu Full time

    We are BCorp certified - Sustainability is at the heart of everything we do - Generous staff discounts for both Kathmandu and Ripcurl and other benefits - Career opportunities in retail and offices based roles in our various locations **About Kathmandu** Kathmandu is a leading global outdoor lifestyle brand whose journey began in Aotearoa New Zealand over...

  • Retail Sales Executive

    5 months ago


    Napier, New Zealand Beds4U Full time

    Beds4U is a 100% NZ owned & operated business with 19 stores across North Island. We are seeking retail superstars with proven sales experience in Big-ticket items to join our new Napier store. Our Sales Superstars are of the unique variety and have the capability to transform 'customers who look' into 'customers who buy'. You will be trained to become an...

  • Venue Assistant

    5 months ago


    Napier, New Zealand Napier City Council Full time

    The Napier Municipal Theatre stands as a beacon of Art Deco elegance in Napier, renowned as one of the premier provincials performing arts centres nationwide. Hosting a myriad of international acts and local talents, its stage resonates with cultural vibrancy and artistic excellence. As a Venue Assistant, you'll undertake the pivotal responsibility of...

  • Venue Assistant

    2 months ago


    Napier, New Zealand Napier City Council Full time

    The Napier Municipal Theatre stands as a beacon of Art Deco elegance in Napier, renowned as one of the premier provincials performing arts centres nationwide. Hosting a myriad of international acts and local talents, its stage resonates with cultural vibrancy and artistic excellence. As a Venue Assistant, you'll undertake the pivotal responsibility of...


  • Napier, New Zealand The Warehouse Full time

    **Company Description** The Warehouse is the brand that began it all. Founded in 1982 by Sir Stephen Tindall, the first ‘red shed’ challenged established retailers and proved popular with customers as a result of its simple style, and wide range of products at bargain prices. The Warehouse has become a Kiwi household name, and we proudly recognise the...


  • Napier, New Zealand Hawke's Bay Regional Council Full time

    **About The opportunity | Ko te āheinga**: Are you an experienced professional with a background in local government, known for your calm temperament under pressure and strategic mindset? We're in need of a Senior Governance Advisor to become an integral part of our dynamic team, providing invaluable assistance in achieving our objectives. The focus of this...


  • Napier, New Zealand Napier City Council Full time

    Nau mai, haere mai. Tēnā koutou katoa, Noa'ia, Mauri, Ni Sa Bula Vinaka, Fakaalofa lahi atu, Tālofa, Kia orana, Mālō e lelei, Mālō nī, Talofa lava, and warm Pacific greetings!_ The Community Strategies team at Napier City Council is on the lookout for a skilled, well-organised, and experienced Community Funding Advisor to join their ranks. As a...


  • Napier, New Zealand Eastern Institute of Technology Full time

    **Mō Tēnei Tūranga Mahi | About the Role**: In collaboration with the Head of School, provide strategic leadership across multiple campuses, ensuring cohesive and effective management. Oversee operational activities and priorities, including timetabling and adherence to Quality Management System (QMS) requirements. Manage staff responsibilities through...


  • Napier, New Zealand The Warehouse Full time

    Company Description The Warehouse is the brand that began it all. Founded in 1982 by Sir Stephen Tindall, the first ‘red shed’ challenged established retailers and proved popular with customers as a result of its simple style, and wide range of products at bargain prices. The Warehouse has become a Kiwi household name, and we proudly recognise the role...


  • Napier, New Zealand Wells Full time

    **Exciting Opportunity: Contracts & Project Engineer at Wells** Wells, a dynamic family-owned business and leading service provider in the electrical industry, is seeking a skilled Contracts & Project Engineer to join our team in Napier. With over 420 professionals, we are committed to people, safety and sustainable futures. **Why join Wells?** We are...