Executive Assistant to Executive Director Infra..

3 months ago


Napier, New Zealand Napier City Council Full time

Are you an outstanding organiser with a talent for multitasking and a passion for supporting senior leadership? We have an exciting opportunity for you to join our team as an **Executive Assistant to the Executive Director of Infrastructure Services**.

The role is critical to the smooth operation of the directorate with key responsibilities such as planning, coordinating events; preparing reports, diary and correspondence management; travel and accommodation arrangements. Establishing and growing relationships with relevant stakeholders at Council and in the community is also an important aspect of the role.

To be successful in this role, you will have strong relationship building skills, be comfortable interacting in culturally appropriate ways with people of all backgrounds, and be willing to participate fully in our close-knit team environment. The ability to maintain a high level of confidentiality is a must.

As an **Executive**Assistant** your will key responsibilities will include:

- Prepare communications on behalf of the Executive Director.
- Handle urgent tasks requiring immediate assistance as directed by the Executive Director.
- Support meetings by preparing agendas, taking minutes, and tracking action items.
- Draft and format reports, documents, and correspondence.
- Act as the first point of contact for calls and visitors.
- Coordinate corporate reporting for Infrastructure Services, including financials, KPIs, quarterly, and annual reports.
- Manage and prepare reports for ELT and Council Committee meetings.
- Ensure compliance with legislative reporting requirements.
- Coordinate and draft LGOIMA responses for Infrastructure Services.
- Assist with online purchases and credit card reconciliation.
- Train staff on file management systems.
- Support key strategic projects and initiatives within Infrastructure Services.

**Key requirements of the role**:

- At least 3 - 4 years' experience as a PA/EA to senior management
- Substantial experience in office management systems
- Advanced MS office skills
- Thorough understanding of confidential nature of role
- Good grasp of conflict of interest as it applies to the Directorate and across the wider NCC business
- Experience with governance processes in a political environment

**About Us**

Join the dynamic team at Napier City Council, where we pride ourselves on excellence, integrity, and sustainability, while delivering exceptional customer and community service. As one of Napier's most sought-after employers, we offer more than just a job. How about exclusive retail discounts, discounted medical insurance, and a generous 5 weeks of annual leave after just 2 years of service?

At Napier City Council, we play a vital role in Civil Defence emergencies, and that means everyone on our team may be called upon to support the response. It's an opportunity to make a real difference in our community.

Please visit Napier City Council Careers website to see full job description

Job Description - EA to Executive Director Infrastructure Services
- Department
- Infrastructure Services
- Locations
- Cape View
- Employment Type
- Permanent
- Hours
- Full Time



  • Napier, New Zealand Napier City Council Full time

    **Are you resourceful, super organised and love supporting people to be successful?** Napier City Council has an opportunity for a highly experienced Executive Administrator to join the busy City Strategy Directorate, providing high quality administration support to the Executive Director City Strategy, and supporting key strategic projects and initiatives...


  • Napier, New Zealand Eastern Institute of Technology Full time

    EIT Te Pūkenga offers over 150 qualifications from certificate and diploma, to degree and postgraduate levels at campuses in the Hawke’s Bay, Tairāwhiti (Gisborne), Auckland and internationally in China. Experience being part of a vibrant learning community in one of New Zealand’s top tertiary institutes. **Key Responsibilities for the role...


  • Napier, New Zealand Anglican Care Waiapu Full time

    **Ko wai mātou | About us** Anglican Care Waiapu (ACW) is the social services arm of the Anglican Diocese of Waiapu. We have services and programmes in Bay of Plenty, Tairāwhiti, Hawke’s Bay and Tararua. We operate three types of workstreams or ‘kete’ being: - Kete 1 is the ACW service operations that include early childhood education services,...

  • Chief Executive

    2 weeks ago


    Napier, New Zealand Te Awahohonu Forest Trust Full time

    Add expected salary to your profile for insights"TARAWERA, TE AWAHŌHONU LAND REMAINS FOREVER PASSED DOWN FROM OUR ANCESTORS". Formed in 1971, the Te Awahōhonu Forest Trust owns two large scale sheep and beef farms, a 5,869ha commercial forest, and 10,000ha of pristine native forest. A Board of five Trustees is responsible for protection of the Trust’s...

  • Chief Executive

    2 weeks ago


    Napier, New Zealand Te Awahohonu Forest Trust Full time

    Add expected salary to your profile for insights "TARAWERA, TE AWAHŌHONU LAND REMAINS FOREVER PASSED DOWN FROM OUR ANCESTORS". Formed in 1971, the Te Awahōhonu Forest Trust owns two large scale sheep and beef farms, a 5,869ha commercial forest, and 10,000ha of pristine native forest. A Board of five Trustees is responsible for protection of the Trust’s...

  • Client Executive

    1 week ago


    Napier, New Zealand Marsh Full time

    **Client Executive** **What can you expect?** This role will be responsible for managing a portfolio of key accounts and always ensure high degree of Client service. **What is in it for you?** Marsh strongly believes in “Feeling comfortable bringing your whole self to work is a fundamental right of every colleague “. We offer following benefits to...


  • Napier, New Zealand Mana Ahuriri Trust Full time

    Expressions of Interest (EOI) - Commercial Director – Mana Ahuriri Holdings Limited Partnership The Board of Mana Ahuriri Trust is seeking expressions of interest (‘EOI‘) for a non-Trustee director to sit on the commercial subsidiary, Mana Ahuriri Holdings Limited Partnership, alongside two (2) Trustee appointed directors and two (2) other non-Trustee...


  • Napier, New Zealand Mana Ahuriri Trust Full time

    Expressions of Interest (EOI) - Commercial Director – Mana Ahuriri Holdings Limited Partnership The Board of Mana Ahuriri Trust is seeking expressions of interest (‘EOI‘) for a non-Trustee director to sit on the commercial subsidiary, Mana Ahuriri Holdings Limited Partnership, alongside two (2) Trustee appointed directors and two (2) other non-Trustee...


  • Napier, New Zealand Napier City Council Full time

    Napier City Council is seeking a highly skilled Administrator to join our busy Finance Team, providing essential administrative support to the Chief Financial Officer (CFO). This role involves personal assistance to the CFO and managing contract administration to bolster our Procurement team. Additionally, you'll be expected to provide backup support for the...


  • Napier, New Zealand Eastern Institute of Technology Full time

    **Head of School - Business, Tourism & Hospitality and English Language** In this role, you will report directly to the Executive Dean of the Faculty of Commerce and Technology. Your responsibilities will encompass management and leadership of lecturers and support staff within the School of Business, Tourism, and Hospitality and the English Language Centre...


  • Napier, New Zealand Sheffield Full time

    **Significant Leadership Opportunity**: - **Highly impactful role that will allow you to create a positive difference for the local community** **About the Role** Our Mission Tā mātau koromakinga - To provide the facilities and services, the environment and leadership, the encouragement and economic opportunity to make Napier the best city in New...

  • Head of Sustainability

    7 months ago


    Napier, New Zealand ZIWI Full time

    **Mō mātou | About Us** ZIWI Limited is New Zealand’s leading pet food exporter with our objective being the world’s best super premium pet nutrition business. Our purpose is Peak Life, Pure Nutrition. Enriching the lives of pets and their people. Our leadership team are collaborative, innovative and deeply committed to our exciting growth strategies...

  • Head of Schoool

    7 months ago


    Napier, New Zealand Eastern Institute of Technology Full time

    **Head of School - Computing** EIT Te Pūkenga offers over 150 qualifications from certificate and diploma, to degree and postgraduate levels at campuses in Hawke’s Bay, Tairāwhiti (Gisborne) and Auckland. Experience being part of a vibrant learning community in one of New Zealand’s top tertiary institutes. A full-time permanent opportunity for a Head...

  • Assistant Accountant

    16 hours ago


    Napier, New Zealand Toyota Full time

    The Hawke’s Bay Toyota Group is a large, franchised motor vehicle dealership and property group. We have been in business for over 35 years and have Toyota Stores in Hastings, Napier, Greenmeadows, Gisborne, Taupo and Rotorua. We also have substantial property holdings with further developments on the horizon. Due to the impending retirement of one of our...

  • Assistant Manager

    7 months ago


    Napier, New Zealand Kathmandu Full time

    We are BCorp certified - Sustainability is at the heart of everything we do - Generous staff discounts for both Kathmandu and Ripcurl and other benefits - Career opportunities in retail and offices based roles in our various locations **About Kathmandu** Kathmandu is a leading global outdoor lifestyle brand whose journey began in Aotearoa New Zealand over...

  • Venue Assistant

    7 months ago


    Napier, New Zealand Napier City Council Full time

    The Napier Municipal Theatre stands as a beacon of Art Deco elegance in Napier, renowned as one of the premier provincials performing arts centres nationwide. Hosting a myriad of international acts and local talents, its stage resonates with cultural vibrancy and artistic excellence. As a Venue Assistant, you'll undertake the pivotal responsibility of...


  • Napier, New Zealand The Warehouse Full time

    **Company Description** The Warehouse is the brand that began it all. Founded in 1982 by Sir Stephen Tindall, the first ‘red shed’ challenged established retailers and proved popular with customers as a result of its simple style, and wide range of products at bargain prices. The Warehouse has become a Kiwi household name, and we proudly recognise the...


  • Napier, New Zealand Napier City Council Full time

    Nau mai, haere mai. Tēnā koutou katoa, Noa'ia, Mauri, Ni Sa Bula Vinaka, Fakaalofa lahi atu, Tālofa, Kia orana, Mālō e lelei, Mālō nī, Talofa lava, and warm Pacific greetings!_ The Community Strategies team at Napier City Council is on the lookout for a skilled, well-organised, and experienced Community Funding Advisor to join their ranks. As a...


  • Napier, New Zealand Hawke's Bay Regional Council Full time

    **About The opportunity | Ko te āheinga**: Are you an experienced professional with a background in local government, known for your calm temperament under pressure and strategic mindset? We're in need of a Senior Governance Advisor to become an integral part of our dynamic team, providing invaluable assistance in achieving our objectives. The focus of this...

  • Venue Assistant

    4 months ago


    Napier, New Zealand Napier City Council Full time

    The Napier Municipal Theatre stands as a beacon of Art Deco elegance in Napier, renowned as one of the premier provincials performing arts centres nationwide. Hosting a myriad of international acts and local talents, its stage resonates with cultural vibrancy and artistic excellence. As a Venue Assistant, you'll undertake the pivotal responsibility of...